Caltrain · 2 hours ago
Senior Project Manager
San Carlos, CA
Full-time
Onsite
Senior Level
5+ years expCaltrain is responsible for delivering rail capital projects and is seeking a Senior Project Manager to oversee the development, management, and delivery of these projects. This role involves ensuring alignment with organizational goals, managing resources, and providing leadership throughout the project lifecycle.
TransportationPublic Transportation
Responsibilities
Develop and manage the scope, schedule, and budget of Caltrain capital projects ensuring alignment with organizational goals and project objectives
Provide full life-cycle leadership from project execution planning, design, procurement, construction, systems integration, commissioning, and final closeout
Develop and maintain the project execution plan or/and project management plan PMP and support execution strategies to effective governance, risk mitigation, quality control and successful project delivery
Manage and coordinate all resources necessary to deliver assigned projects, including cross function departments within Rail and external consultants, Resident Engineer, Construction Management Staff, contractors, third parties and regulatory agencies throughout the project
Ensure Safety First and Always Core Value is implemented through life cycle of project delivery
Work closely with the assigned project engineer(s) to ensure that all deliverables are compliant with Caltrain standards
Acts as the Point of Contact with internal and external stakeholders for assigned projects. Manage coordination and communications with all involved parties, including other agencies, third parties and tenant railroads
Provide board and executive level reporting on project status, performance metrics and critical risks
Manage the Designer of Record and Construction Contractor to ensure delivery of the assigned projects
Oversee Project contract administration, change management and claim avoidance to protect Caltrain’s interest
Investigate, negotiate, and resolve project issues. Identify the root cause of problems and present appropriate solutions. Escalate issues to the Delivery Directors accordingly to ensure timely resolutions
Hold project meetings and represent assigned Caltrain projects at meetings, including monthly internal project reviews
Identify project delivery risks and develop risk mitigations and actions. Maintain and update project Risk Register
Perform the following project management duties; develop the scope of work, prepare and review cost estimates; monitor and produce status reports, schedules, and budgets; monitor work in progress; approve, negotiate, and execute, funding agreements and consultant contracts, authorizing contract payments per contract
Prepare staff reports and presentations for Management, the Board of Directors, and other stakeholders on assigned projects
Develop and maintain detail project staffing plans and project organization chart
Perform regular project budget, cost, schedule and funding reviews
Approval and issuance of project work directive and invoices
Develop and maintain project roles and responsivities matrix
Perform assessment of project delivery method
Be responsible for Project alternative study and Value Engineering effort
Negotiate, resolve or escalate project issues for timely resolution
Work collaboratively with key stakeholders to represent Caltrain for assigned projects
Perform all job duties and responsibilities safely to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures to reduce or eliminate accidents
Perform other duties as assigned
Qualification
Required
Bachelor's degree in engineering or construction management or equivalent
Minimally five years' full-time experience in project management of Rail or Transit Capital Projects
Certified Project Manager Certificate
Preferred
California Professional Engineer (PE) license is preferred
Experience in Rail Transportation or Construction Management
Experience in Delivery Capital Project in an operating environment
Possess strong written and verbal communication and presentation skills
Possess a California driver's license with a safe driving record
Company
Caltrain
Caltrain provides rail service along the San Francisco Peninsula, through the South Bay to San Jose, and Gilroy.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
John Hogan
Chief Operating Officer
Recent News
2026-02-12
2026-01-16
2026-01-11
Company data provided by crunchbase