On-Board Companies · 9 hours ago
Scent Design Operations Coordinator
NEW YORK, NY
Full-time, Contract
Onsite
New Grad, Entry Level
$27.50/hr - $27.50/hrOn-Board Services is a contract service provider in the manufacturing sector, seeking a Scent Design Operations Coordinator in New York, NY. The role involves supporting evaluation processes, managing market samples, and providing administrative and operational support to the team.
ConsultingLegalInformation Technology
Responsibilities
Maintain cleanliness and organization of all evaluation spaces, including sink room, booths, and evaluation salon
Ensure towels, foamers, swatches, and sensory tools are clean, stocked, and ready for use
Prepare evaluation materials, including booth setup, dilutions, foamers, and required documentation
Assist with arm washes for PW projects
Manage and track inventory of evaluation packaging and supplies
Support panel testing by requesting samples, preparing and running evaluations, and consolidating results
Maintain the evaluation calendar, manage team invitations, and ensure scheduling alignment
Coordinate salon hair-washing sessions by:
Booking time slots
Communicating
Recruiting internal volunteers
Preparing required materials
Order market samples for evaluations, CPAs, and foreign requests
Retrieve market products for customer presentations and ensure proper return and storage
Maintain and organize the market samples room, including managing an updated tracking system
Ensure all market samples are labeled with accurate purchase dates and documentation
Prepare materials for smelling sessions related to new launches and Gallery updates
Partner with Marketing to gather product and brand information
Order relevant market products for Gallery updates and internal reviews
Prepare evaluation sheets, blotters, and supporting documentation for use
Capture session notes, organize insights, and upload information into the Gallery system
Assist with smelling sessions for new Fragrance launches received by the team
Support the Consumer Fragrance team with designated sessions as needed
Prepare, organize, and document materials, blotters, and session outputs for reference
Maintain team time-off schedules, ensuring visibility and workload alignment
Ship non-project-related international parcels, including preparing documentation, coordinating carriers, and tracking deliveries
Order and maintain general office supplies for the team
Coordinate shipping tax payments for international samples received
Qualification
Required
Performs a variety of administrative duties in support of one or more members of management and/or staff within a business or functional unit
Demonstrates knowledge of company and/or business practices, policies, programs, and product lines
Resolves routine and non-routine inquiries with professionalism and discretion
Provides administrative support including calendaring, document preparation and management, correspondence, travel arrangements, and meeting coordination
Maintains a high level of confidentiality and professionalism
Benefits
401K
Dental insurance
Life Insurance
Medical Insurance
Vision Insurance
PTO
Company
On-Board Companies
On-Board Companies is a management consulting enterprise located in New Jersey.
Founded in 1976
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Peter Maclearie
Chief Financial Officer
Stephanie Coder
Office Manager and Executive Assistant to the CEO & President
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