1199SEIU Benefit and Pension Funds · 10 hours ago
Project Coordinator
New York, NY
Full-time
Hybrid
Mid Level
3+ years exp1199SEIU Benefit and Pension Funds is seeking a Project Coordinator to provide high-level administrative support to the External Affairs division. The role involves coordinating daily operational activities, supporting project execution, managing communications, and maintaining organizational systems to ensure efficient workflow and collaboration.
Non ProfitWellnessRetirement
Responsibilities
Provide high-level administrative support to External Affairs leadership and divisional staff, including calendar coordination, scheduling, and day-to-day assistance
Coordinate and support daily operational and administrative activities across the External Affairs division to ensure efficient workflow and collaboration among research, policy, development, and communications teams
Assist with project coordination across the division’s key functional areas by supporting planning, tracking, and execution of initiatives, including maintaining timelines, organizing deliverables, and monitoring task completion
Support research and policy projects by coordinating meetings, tracking milestones, organizing background materials, managing document versions, and facilitating information sharing among internal teams and external partners
Support development initiatives by assisting with donor or funder-related logistics, tracking deadlines and submissions, organizing supporting documentation, and coordinating internal review and approval processes
Support communications projects by helping manage content calendars, coordinating reviews and approvals, organizing digital and print materials, and tracking distribution or publication timelines
Create, organize, and maintain accurate electronic filing and record-keeping systems for divisional materials, correspondence, reports, and reference documents
Manage and coordinate travel arrangements for leadership and staff, including processing required authorizations, booking travel and car services, and ensuring compliance with organizational policies
Serve as divisional timekeeper by processing weekly payroll submissions through ADP and ensuring timely and accurate reporting
Prepare, distribute, and update materials for meetings, briefings, and presentations, including agendas, background materials, and follow-up documentation
Provide administrative and logistical support for meetings and projects, including scheduling, tracking updates, coordinating content development, and supporting cross-team communication
Support special projects and perform additional administrative or project-related duties as assigned by management in support of divisional goals
Qualification
Required
Bachelor's degree or equivalent work experience in Business, Health Administration, Communications, Graphic Arts, or related field required
Minimum three (3) years of experience in administrative support, project coordination, operations, or customer service, preferably in a high-volume call center or front-desk environment
Demonstrated ability to support fast-paced operations while managing multiple priorities and deadlines
Strong organizational and documentation skills, including experience creating workflows, SOPs, and tracking deliverables
Excellent written and verbal communication skills, with the ability to interact professionally with staff, members, and external stakeholders
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and comfort using databases or CRM systems (Salesforce or similar preferred)
Attention to detail and ability to manage sensitive information with discretion
Strong problem-solving skills and ability to adapt to changing operational needs
Ability to work collaboratively across teams and support both administrative and front-line operational functions
Ability to work flexible hours, including some evenings and weekends
Preferred
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and comfort using databases or CRM systems (Salesforce or similar preferred)
Company
1199SEIU Benefit and Pension Funds
The 1199SEIU Funds are among the strongest and largest labor-management funds in the nation, providing a range of comprehensive benefits to 400,000 working and retired healthcare industry workers — members of 1199SEIU United Healthcare Workers East — and their families.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$3.72MKey Investors
Community Development Financial Institutions Fund
2023-04-10Grant· $3.72M
Leadership Team
Donna Rey
Executive Director & CEO
Recent News
Crain's New York Business
2023-12-22
Company data provided by crunchbase