Boeing · 6 hours ago
Executive Office Administrator
USA - El Segundo, CA
Full-time
Onsite
Mid, Senior Level
$77K/yr - $105K/yr
5+ years expThe Boeing Company is seeking a highly skilled Executive Office Administrator to provide office administrative support to the Vice President of Space Mission Systems. The role involves coordinating business travel arrangements, managing communications, and ensuring efficient office operations.
AerospaceIndustrial
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Performs the following tasks for the Vice President: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for traveler's review and/or signature
Creates, edits and maintains electronic and written communication
Tracks and maintains information relative to department and business operations
Verbally communicates a wide variety of information to multiple audiences
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritizes and schedules management-level employee time and availability for efficient use of time
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
Orders and maintains office supplies
Plans and implements logistics for senior executive level internal and external events
Provides guidance to less experienced employees
Works under minimal supervision
Qualification
Required
5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
3+ years of experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement
Experience working within a fast-paced team environment which required strong communication skills to frequently interact with program leadership, internal and external customer representatives, and development teams
A high attention to detail, self-starter, results driven
Extremely organized with strong time-management skills
High School Diploma or General Education Diploma (GED)
This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Top Secret Clearance Post-Start is required
Preferred
Self-motivated and comfortable working in a busy and dynamic environment with competing priorities
Ability to prioritize requests effectively and efficiently and work with a sense of urgency
Experience supporting event-type logistics such as transportation arrangements, catering, restaurant, hotel reservations, and car rentals
Experience in a role that required excellent oral and written communication skills
Experience ordering and maintaining office supplies
Bachelor's degree or equivalent work experience
Benefits
Health insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life and disability insurance programs
Programs that provide for both paid and unpaid time away from work
Company
Boeing
Boeing offers commercial, defense airplanes, space, security systems, and global services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
CJ Nothum
CEO & Executive Communications, Senior Manager
Colton Engelke
CEO and Executive Communications
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