State of Colorado · 11 hours ago
Program Assistant II.
Denver, CO
Full-time
Hybrid
Mid, Senior Level
$28.30/hr - $40.02/hr
5+ years expThe State of Colorado is dedicated to connecting workers with great jobs and ensuring fair labor practices. They are seeking a Program Assistant II to manage onboarding and offboarding tasks, coordinate staffing needs, and facilitate effective communication among stakeholders.
Non ProfitHealthcareAssociationHealth Care
No H1B
Responsibilities
Manages all onboarding and offboarding tasks, coordinates ongoing staffing needs, and ensures effective stakeholder communication
This position is in charge of setting up systems and building access, coordinating with the training team, managing equipment and assets as needed, and coordinating with SOS during onboarding and offboarding
The position oversees equipment returns, revoking network systems, and building access from departing employees
The Staffing Coordinator is the liaison with CDLE HR Partners and UI hiring managers, providing hiring status and effectively facilitating hiring meetings with managers, supervisors, and HR liaisons
Additionally, the Staffing Coordinator coordinates with OIT, submits tickets based on staff access needs, updates systems, transfers Gmail accounts, and manages the ID manager
The role involves facilitating interviews as needed, overseeing all HR and finance coding requirements, including EDSYS requirements, sending out offer letters, alerting HR to initiate background checks, initiating compensation analysis, and completing reference checks for the entire UI division
In addition, the position assists coordinating retirement and recognition requirements 2-4 times a year as needed and facilitates pay differentials, internal transfers, promotions, and other ongoing staffing needs
As required, performs Kronos Timekeeper duties, assists with TLC responsibilities to post hours, leave, and approves properly, and manages office supply needs
The position also manages employee records and provides training to onboarding staffing coordinators if needed
Actively shares information with the division and helps to implement recommended changes to improve hiring practices
Qualification
Required
Five (5) years of relevant experience in an occupation related to the work assigned to this position
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years
Initiative and self management skills
Internal & external stakeholders high-quality customer service
Excellent interpersonal skills
Exceptional written and verbal communications skills
Ability to work effectively in a team environment
Microsoft Office skills/Google Suite
Excellent organizational skills
Detail oriented
Ability to multitask
Attention to detail
Schedule / task management
Meeting facilitation and notes
Problem solving & critical thinking skills
Time Management
Must be a Colorado resident at time of application
You must pass a thorough background check and fingerprinting prior to employment
Preferred
Experience creating Google forms, spreadsheets, and managing data
Ability to troubleshoot issues in data systems
Able to work independently and receive direction from multiple managers and directors on duties and projects
Have good grammar, spelling and communication skills
Experience working in the State Personnel system
Experience with Box Document Management
Executive level support
Working in an environment that requires a high level of discretion and confidentiality
Involvement with coordinating hiring efforts to include onboarding, orientation, offer letters, and/or interviewing
Experience working with a variety of stakeholders to prompt and encourage participation in gathering information on an ongoing basis
Demonstrable skills to create office procedures, streamlining processes, and documenting them
Demonstrable proficiency in Google Suite
Benefits
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
MotivateMe employee wellness program
Excellent work-life programs, such as flexible schedules, training and more
Access to participate in employer-supported employee affinity spaces
RTD Eco-Pass Commuter Program
Some positions may qualify for the Public Service Loan Forgiveness Program.
Company
State of Colorado
Serve the needs of the State of Colorado through a number of subdivisions.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Jeanni Stefanik
Chief Financial Officer
Alan Salazar
Chief Strategy Officer for Colorado Governor John Hickenlooper
Recent News
The Business Times
2025-05-07
2025-03-14
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