Galapagos · 8 hours ago
Executive Assistant Business Development
San Francisco, CA
Full-time
Hybrid
Mid Level
$110K/yr - $155K/yrGalapagos is undergoing a strategic transition and is seeking an Executive Assistant Business Development to support their BD team in managing day-to-day activities. The role involves providing high-quality administrative support, overseeing the contract-to-pay process, and facilitating the establishment of a new office in the Bay Area.
BiotechnologyHealthcarePharmaceuticalBiopharmaClinical TrialsHealth CareMedical
Responsibilities
Provide high-quality administrative support, including calendar management, meeting scheduling, and logistical coordination, including travel and expenses
Assist with complex scheduling tasks involving stakeholders across multiple time zones and geographies
Oversee the contract-to-pay process in SAP, ensuring contracts are executed accurately and invoices are processed efficiently
Prepare, format, and distribute presentations, reports, and briefing materials on behalf of executive leadership
Initiate and manage the flow of Confidential Disclosure Agreement execution externally and internally
Play a key role in establishing and operationalizing the new Bay Area office, supporting lease execution, vendor onboarding, and facilities coordination
Coordinate contracts and service agreements for office infrastructure (e.g., facilities, utilities, security, maintenance, cleaning, supplies)
Oversee day-to-day office operations, ensuring a professional, secure, and efficient working environment aligned with executive standards
Help prepare materials for meetings, team off-sites, and strategic sessions
Coordinate special projects and operational tasks to support company growth and strategic goals
Uphold confidentiality and demonstrate sound judgment when managing sensitive information
Qualification
Required
Experience with SAP, overseeing the contract-to-pay process from contract creation to invoicing
Strong communication skills to liaise with assistants from potential target companies
Ability to maintain confidentiality due to the sensitive nature of information handled
High-quality administrative support including calendar management, meeting scheduling, and logistical coordination
Assist with complex scheduling tasks involving stakeholders across multiple time zones and geographies
Prepare, format, and distribute presentations, reports, and briefing materials on behalf of executive leadership
Initiate and manage the flow of Confidential Disclosure Agreement execution externally and internally
Coordinate contracts and service agreements for office infrastructure
Oversee day-to-day office operations ensuring a professional, secure, and efficient working environment
Help prepare materials for meetings, team off-sites, and strategic sessions
Coordinate special projects and operational tasks to support company growth and strategic goals
Uphold confidentiality and demonstrate sound judgment when managing sensitive information
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Highly organized with exceptional attention to detail and the ability to manage multiple priorities under tight deadlines
Strong written and verbal communication skills, with a professional and diplomatic demeanor
Self-starter with the ability to work independently and as a collaborative member of a small team
Able to balance executive-level administrative support with hands-on office management responsibilities
Discrete, trustworthy, and capable of handling confidential and sensitive information with the utmost care
Preferred
Bachelor's degree in business/finance/economics, life sciences, or related field
Familiarity with relevant software applications such as Concur and SuccessFactors
Familiarity with biotech or pharma industry terminology and dynamics
Demonstrated experience or interest in business development operations, including scheduling complex international meetings and working in a client- or partner-facing context
Benefits
Bonus
A comprehensive set of benefits
Company
Galapagos
Galapagos is a clinical-stage biotechnology company, specialized in the discovery and development of small molecule medicines with novel.
Founded in 1999
201-500 employees
Funding
Current Stage
Public CompanyTotal Funding
$5.45BKey Investors
Gilead SciencesVan Herk VenturesThe Institute for the Promotion of Innovation by Science and Technology in Flanders
2019-07-14Post Ipo Equity· $5.1B
2018-09-17Post Ipo Equity· $300M
2015-05-14IPO
Leadership Team
Henry Gosebruch
Chief Executive Officer
Onno Stolpe
CEO
Recent News
2026-01-06
2026-01-06
Company data provided by crunchbase