First Bank (FBNC) · 3 hours ago
Document Prep Specialist
Greensboro, NC
Full-time
Onsite
New Grad, Entry LevelFirst Bank (FBNC) is seeking a Document Preparation Specialist responsible for reviewing commercial and small business loan files for compliance and generating loan documentation. The role requires mastery of regulatory requirements and involves ensuring accuracy and completeness of loan documentation, while collaborating with various departments to clarify documentation requirements and resolve discrepancies.
FinanceBankingAsset ManagementFinancial ServicesWealth Management
Responsibilities
Reviews commercial and small business loans, including new loans, modifications, and renewals, for completeness and accuracy before document creation
Ensures consistency between credit approvals, loan terms, and legal documentation
Verifies supporting documentation such as entity formation documents, collateral records, and applicable disclosures as necessary for compliance to Bank Lending Policies and lending laws
Input key loan information in loan documentation preparation software accurately and efficiently
Adhere to service level agreements for loan documentation turn-around times
Ensure loan packages are prepared and delivered promptly for closings
Recommend processes that improve and enhance efficiency, accuracy, and service
Demonstrates adaptability to changes in loan products, policies, or systems
Maintain data integrity to support downstream processes such as funding, post-close reviews, booking and maintenance
Maintain accurate records of prepared loan packages for internal controls and audit readiness
Provide documentation as needed for regulatory examinations or internal reviews
Prepare accurate and compliant loan documentation for commercial and small business lending products in accordance with approved terms, internal policies, and regulatory requirements
Communicates and works effectively with loan officers, commercial and small business credit, loan operations staff, Bank In-House and outside counsel, compliance and environmental departments to clarify documentation requirements and resolve discrepancies
Coordinate with internal departments on complex or unique loan structures
Ensures adherence to Bank Lending Policies including policy updates and audit requirements
Ensures compliance with federal, state, and institutional lending laws and regulations (e.g., CRA, BSA, Fair Lending)
Answers telephone/Email and responds to routine loan officer inquires relative to document preparation
Assists loan officers and other personnel to ensure proper related documentation is prepared and/or provided
Files and historically tracks state and county UCC’s
Knowledge of bank policies and procedures critical to ensuring liens are perfected and all loans are appropriately secured
Operates personal computer to produce loan documentation
Cross trains in all Doc Prep related areas
Ability to review and process complex loan packages efficiently and timely. This includes, but is not limited to; Real Estate and Non-Real Estate Secured Loans in excess of a million dollars, Stand-by Letters of credit
Attends all Bank and Loan Operations required meeting including group Huddles and Service Excellence
Completes annual compliance courses
Adheres specifically to all corporate policies and procedures. Also adheres to Federal and State regulations and laws; including, the Bank Secrecy Act and the Anti-Money Laundering Act
Adheres to all levels of our Service Excellence standards
Performs other duties as required
Qualification
Required
High school diploma or general education degree (GED); or the equivalent combination of education and experience
Work related experience should consist of duties in a business environment
Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related
Intermediate knowledge of Bank operations, products and services; related state and federal laws and regulations, and other Bank operational policies and procedures
Excellent organizational and time management skills – ability to work with minimal supervision
Intermediate skills in computer terminal and personal computer operation; mainframe computer system; word processing, spreadsheet and specialty software programs
Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry out instructions
A valid driver's license is required
Must have the ability to stand, walk, sit and use hands and fingers
Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled
Must be able to pay close attention to detail and be able to work as a member of a team
Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations' situations
Must have the ability to exercise discretion as well as appropriate judgments when necessary
Company
First Bank (FBNC)
Established in 1935, First Bank is now the largest independent, full-service community bank headquartered in North Carolina.
Founded in 1935
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Richard H Moore
CEO, President and Chairman
G. Adam Currie
President
Recent News
2025-10-31
PR Newswire
2025-09-12
MarketScreener
2025-06-10
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