Stantec · 23 hours ago
Office Administrator
Columbus, OH
Full-time
Onsite
Mid, Senior Level
5+ years expStantec is a global leader in sustainable engineering, architecture, and environmental consulting. They are seeking a dynamic and detail-oriented Office Administrator to manage the front desk and support operations in their Columbus, Ohio office.
ConsultingArchitecture & DesignProfessional ServicesArchitectureInterior Design
Responsibilities
Greet visitors and staff and create a professional, welcoming atmosphere by maintaining a presence and consistently monitoring the front entrance
Ensure organization and cleanliness of the reception area, communal space, conference rooms and supply areas
Maintain office security by following safety procedures and controlling access via the front desk (monitor logbook, issue visitor badges, etc.)
Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events
Assist with event planning and preparation
Order office supplies and maintain supply inventory including kitchen and coffee service
Monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits
Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs
Format internal and external memos, letters, correspondence, and reports
Provide support for new hire orientation and HR-related activities
Provide general administrative support to Stantec staff as needed
Qualification
Required
Must have positive, can-do attitude, and be customer service oriented
Strong multitasking skills with the ability to prioritize and organize multiple concurrent assignments
Highly organized, detail-oriented, resourceful, and dependable
Excellent written and verbal communication skills
Must be proactive and willing to take initiative
Able to operate both collaboratively and independently in a fast-paced, multi-disciplinary environment
Able to work with diverse teams and people, including Management
Intermediate to advanced skills in MS Office Suite (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
Comfortable learning and using new technology
Some lifting of file boxes and packages up to 25 pounds may be necessary
High school diploma or equivalent GED required
Minimum of five years' experience in an office environment or other setting with administrative duties
Preferred
Supporting multi-disciplinary teams independently or office management experience is a plus
Benefits
Medical, dental, and vision plans
A wellness program
Health saving accounts
Flexible spending accounts
401(k) plan
Employee stock purchase program
Life and accidental death & dismemberment (AD&D) insurance
Short-term/long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid family leave
Ten paid holidays in each calendar year
Accrue vacation between 10 and 20 days per year
Eligible for paid sick leave
Company
Stantec
Stantec is a professional services company that provides engineering, architecture, design, and consulting services.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$809.3M2025-05-30Post Ipo Debt· $309.3M
2023-11-20Post Ipo Equity· $250M
2023-06-20Post Ipo Debt· $250M
Leadership Team
Vito Culmone
EVP Finance & CFO
Dave Flynn
Senior Vice President, Health, Safety, Security & Environment
Recent News
St Pete Catalyst
2026-02-05
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