Codeworks IT Careers · 18 hours ago
Project Administrative Assistant
Milwaukee, WI
Contract
Onsite
Mid Level
$15/hr - $23/hr
3+ years expCodeworks, an LRS Company, has over 25 years of experience serving Fortune 500-1000 companies. They are seeking a highly organized and proactive Project Administrative Assistant to provide support for administrative and project-level tasks, ensuring smooth operations and exceptional customer service.
Information Technology
Hiring Manager
Kyra Nakamatsu
Responsibilities
Execute tasks related to program operations, including tracking attendance and maintaining process and role documentation
Provide a full range of project support from clerical duties to higher‑level project management and basic budgeting functions
Develop tools to streamline project workflows (templates, budgeting aids, checklists)
Write or edit project documents such as Scope Definitions, Risk Assessments, Requirements Definitions, and RFPs
Define and document project management processes; research issues and provide recommendations
Manage change control and defect tracking (if applicable)
Organize, schedule, and support large meetings, conferences, and onsite events, including room setup and logistics
Prioritize requests and ensure alignment with available space, resources, and support needs
Provide event requirements to catering, facilities, AV, and security teams to ensure successful execution
Use event reservation systems to book and track events; manage room signage systems
Distribute Banquet Event Orders (BEOs) and communicate event details to clients and support teams
Deliver superior customer service to internal and external guests, maintaining professionalism and rapport
Independently resolve requests that fall outside normal guidelines
Respond to requests via email, phone, or in‑person meetings promptly and effectively
Provide suggestions, ideas, and solutions to meet client needs
Take meeting notes, track tasks, and ensure follow‑through on assigned action items
Prepare PowerPoint presentations, update documentation, and support process improvements with stakeholders
Maintain tracking tools and generate light reports using Excel (proficiency required)
Keep project files, templates, and documentation organized and up to date
Qualification
Required
3+ years of experience in administrative support, project coordination, or roles within project-based environments
Strong proficiency in Microsoft Excel, PowerPoint, Outlook, and event scheduling systems
Excellent verbal and written communication skills
Strong organizational skills with the ability to manage multiple priorities independently
Experience coordinating meetings, events, or conferences
Professional presence and strong customer service orientation
High attention to detail with the ability to maintain accurate records and documentation
Benefits
All full time Codeworks employees are eligible to enroll in the company’s benefits plan.
Company
Codeworks IT Careers
Since 1995, we have specialized in providing exceptional IT staffing, project delivery, and consulting services.
201-500 employees
H1B Sponsorship
Codeworks IT Careers has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (5)
2023 (5)
2022 (22)
2021 (19)
2020 (29)
Funding
Current Stage
Growth StageTotal Funding
unknown2025-11-18Acquired
Company data provided by crunchbase