Transdev North America · 16 hours ago
Executive Assistant-CEO
Lombard, IL
Full-time
Onsite
Senior Level
$80K/yr - $95K/yr
6+ years expTransdev North America is a leader in mobility solutions, operating transportation systems across the U.S. The Executive Assistant to the CEO plays a crucial role in supporting C-suite executives by managing administrative tasks, organizing meetings, and coordinating travel arrangements to ensure strategic objectives are met.
HospitalityTravelTransportationAutomotive
No H1B
Responsibilities
Serve as a liaison between executives and department heads, ensuring effective communication and collaboration
Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes
Managing the complex schedules of the CEO and other C-suite members
Scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently
Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries
Managing travel expenses and reimbursements
Collaborate with senior leadership to define, prioritize, and execute strategic initiatives
Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements
Provide regular updates to executives on project progress, risks, and key metrics
Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed
Handling other forms of correspondence as necessary
Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals
Ensuring accuracy and adherence to company standards
Act as a representative of the executive team in internal and external communications
Draft communications, announcements, and reports on behalf of leadership
Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork
Take the lead on ad-hoc initiatives as assigned by the executive team, often involving high-level research, analysis, and reporting
Provide administrative support on various special projects, including board meetings, company events, and high-priority deadlines
Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment
Qualification
Required
Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with both internal and external stakeholders
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
Advanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets)
High School Diploma Required
Preferred
Six or more years of executive administrative assistant experience required supporting the Executive Level
Bachelor's Degree Preferred
Benefits
Vacation: minimum of two (2) weeks
Sick days: 5 days
Holidays: 12 days; 8 standard and 4 floating
Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.
Company
Transdev North America
Transdev North America is the largest private sector operator of multiple modes of transit in North America, providing bus, shuttle.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Laura Hendricks
Chief Executive Officer
Fred Craig, Jr. PE
Chief Operating Officer Transdev Rail Inc.
Recent News
2025-10-17
Transdev North America
2025-06-24
Company data provided by crunchbase