Gallagher · 8 hours ago
Office Services Specialist
San Diego, CA
Full-time
Onsite
Mid Level
$23/hr - $23/hr
3+ years expGallagher is a company that helps clients face risk with confidence through a client-centric suite of consulting tools. The Office Services Specialist is responsible for ensuring the safety and well-being of personnel and guests, managing various tasks across multiple departments, and addressing safety hazards on the premises.
FinanceConsultingProperty & Casualty InsuranceFinancial ServicesInsuranceManagement ConsultingRisk Management
Responsibilities
Welcoming patrons and associates with a positive impression while assisting with opening the front door as they enter and exit the facility
Ensuring the work environment is clean and adheres to health and safety regulations under the direction of the Facilities Manager
Resolving facility and building maintenance issues at multiple locations as needed
Maintaining and adjusting the building's heating, cooling, ventilation systems, electrical and mechanical systems, and fire prevention equipment
May be assigned to work at multiple locations to resolve facility and building maintenance issues and or desk coverage
Assisting with deliveries such as FEDEX, UPS, USPS, Amazon, and other mail and courier deliveries in the building
Manage mail operations by efficiently processing incoming and outgoing mail in accordance with established procedures. Support outbound mail processing and ensure the proper maintenance of mailing equipment. Collaborate with all departments to address shipping requirements, palletizing, including document preparation, printing, envelope stuffing, and postage applications
Handle certified mail it’s documentation and tracking to ensure accurate record-keeping and timely delivery for departments
Order supplies, business cards, stationary, and envelopes for the office, breakroom, special events, projects through ODP, Amazon, and other vendors
Conducting daily and weekly office health and safety checks to identify and remove risks and hazards
Advising Care Coordinators and/or Care Coordinator Lead when departing or returning to the welcome desk
Generation of reports, management of data for projects, and other requests to support the Facilities Department
Conducting hourly patrols to inspect the premises, equipment, buildings, access areas, including garage and parking lot perimeters
Reporting unusual activities and suspicious behavior to our third-party security or police department
Capable of performing CPR and first aid techniques and procedures
Always Ensuring the environment is safe for members and employees
Confirming all access doors are closed at the end of the shift and reporting any concerns to the Facilities Manager
Participating in the development and implementation of companywide safety programs, such as fire protection and earthquake preparedness, including tracking and reporting. Conduct routine and follow-up safety drills
Respond to emergency situations
Perform all other duties as assigned
Qualification
Required
High school diploma and 3 years related experience required
Preferred
Must be First Aid/CPR certified
Must have good communication and observational skills, as well as high emotional control
Builds and maintains favorable relationships with clients, vendors and other office staff
Strong written and verbal communication skills
Strong attention to detail
Excellent organization, planning, and communication skills
A collaborative mindset and ability to work with varying and changing needs
Ability to work independently
Ability to work nights, weekends, and potentially holidays as required
Benefits
Medical/dental/vision plans, which start from day one!
Life and accident insurance
401(K) and Roth options
Tax-advantaged accounts (HSA, FSA)
Educational expense reimbursement
Paid parental leave
Digital mental health services (Talkspace)
Flexible work hours (availability varies by office and job function)
Training programs
Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
Charitable matching gift program
And more...
Company
Gallagher
Gallagher is an international insurance brokerage and risk management services firm.
10001+ employees
H1B Sponsorship
Gallagher has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (58)
2024 (31)
2023 (32)
2022 (45)
2021 (36)
2020 (15)
Funding
Current Stage
Public CompanyTotal Funding
$9.7B2024-12-09Post Ipo Equity· $8.5B
2023-06-22Post Ipo Debt· $1.2B
1984-06-29IPO
Leadership Team
Alec Herring
Area Senior Vice President
Mark Gresser
Executive Vice President
Recent News
2026-02-03
2026-02-02
Life Insurance International
2026-01-07
Company data provided by crunchbase