Indiana University · 16 hours ago
Facility Operations Coordinator
Bloomington, IN
Full-time
Onsite
Entry, Mid Level
$18.38/hr - $19.24/hr
2+ years expIndiana University is seeking a Facility Operations Coordinator for the Jacobs School of Music. This role involves performing day-to-day facility-related activities, coordinating maintenance projects, and assisting with building inspections to ensure a safe and functional environment.
EducationHigher Education
Responsibilities
Under the direction of the Facility Operations Specialist, performs day-to-day facility-related activities and tasks meeting the needs of the Jacob School of Music
Performs physical labor, such as furniture setup and office moves and ensures approved furniture and items no longer needed are sent to surplus
Helps with snow removal or other labor intensive tasks as needed
Answers emails, Teams chats, schedules meetings, maintains bulletin boards and collaborates with other members of the facilities team
Coordinates and enters facilities service tickets into a system for routine maintenance or repairs. Follows up on service tickets working closely with IU Facilities Operations ensuring timely completion of work and providing building or room access to service personnel where appropriate
Assists with scheduled and ad hoc building inspections to identify items that need to be maintained, repaired, or deep cleaned, bringing items in disrepair or unsafe to management's attention
Maintains databases to assist in disseminating information quickly and accurately. i.e. Room Occupancy, Furniture Inventory, Semester Start Up Prep Work
Serves as backup for Keys and Lockers
Other duties as assigned
Coordinates building maintenance projects such as maintenance planning, security/access control, and emergency response. Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required
Relays reported problems to the appropriate maintenance staff and may assist with periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs
Assists with preparing estimates for repairs in order for fiscal staff to ensure building maintenance falls within allocated budget with an emphasis on cost-containment
Participates in aspects of project development, budget, implementation, and completion
Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating complex matters as needed
Qualification
Required
High school diploma or equivalent (such as HSED or GED)
2 years in facilities management, project management, business operations, or related field
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Ability to move heavy objects up to 50 pounds
Ability to use tools, operate machinery, and to complete construction projects with precision and accuracy
Preferred
Some college work
Experience working with Microsoft Word, Excel, Teams, Outlook and AIM helpful
Experience working safely with basic hand and power tools helpful
Benefits
Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Company
Indiana University
Indiana University looked for ways to promote innovation while assisting students in building better futures.
10001+ employees
H1B Sponsorship
Indiana University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (187)
2024 (146)
2023 (127)
2022 (119)
2021 (81)
2020 (79)
Funding
Current Stage
Late StageLeadership Team
Nancy Paton
Vice President & Chief Communications and Marketing Officer
Aaron Neal
Deputy CIO
Recent News
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