KMRG, LLC · 14 hours ago
Administrative Support Specialist
Falls Church, VA
Full-time
Onsite
Mid Level
3+ years expKMRG, LLC is seeking an Administrative Support Specialist to support the U.S. Fish and Wildlife Service's Division of Management Authority. The role involves providing administrative, data entry, and customer support to ensure timely processing of permits and effective coordination with agency staff.
Information Technology & Services
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Process permit applications to support timely review and customer service
Enter application and permit data into ePermits accurately and on time
Apply naming, coding, and data entry standards within ePermits
Review hard copy applications for completeness and audit entries for accuracy
Correct data entry errors using judgment and established procedures
Update application status and tracking records in ePermits and related systems
Use Convention on International Trade in Endangered Species (CITES) Trade Database to sort, enter & track trade data
Support permit and trade data reporting by compiling and validating required information
Receive, date stamp, scan, upload, photocopy, sort, and route incoming mail
Route incoming payments/checks to the designated Government point of contact or supervisor per procedures
Log mail accurately in Excel spreadsheets
Maintain accurate paper and electronic records
Digitize and file paper records into the appropriate system
Draft and mail form letters as required
Print and mail permits on security paper as directed
Assist with archive file inventories, retention tracking, spreadsheet updates & disposal preparation
Maintain and update the Big Cat Registration log to ensure documents are stored in the correct folders and file cabinets
Organize, monitor, and track individual application workload
Plan work independently, resolve problems, and carry out successive steps of assignments
Meet strict deadlines while tracking large volumes of facts, figures, and paperwork
Use systems to enter, track, manage, and compile data efficiently
Apply automation software to support mail and data processing tasks
Follow established administrative and clerical practices and procedures
Process multiple forms and requests used in office support tasks
Use Microsoft 365 applications for documentation and recordkeeping
Respond to permit inquiries and answer incoming phone calls from applicants or the public
Participate in system update trainings to remain knowledgeable of ePermits changes
Take meeting notes and distribute summaries to stakeholders as directed
Consult regularly with the Government-staffed Team Leader on application processing
Collaborate with others to complete work products and coordinate with involved parties
Recommend solutions to the Team Leader or CITES Policy Specialist when challenges arise
Demonstrate interpersonal skills and a professional demeanor in all interactions
Respect team members, consider differing views, and support collective decisions
Help maintain a cordial and positive office atmosphere
Qualification
Required
Minimum 3 years in administrative/data entry roles performing tasks such as mail processing, data entry, quality control, scanning, filing, and customer service
Must speak, read, and write English fluently
Skill in resolving problems and dealing with people tactfully (phone, writing, in person)
Skill in navigating and working in electronic systems
Skill with Microsoft 365 (Word, Excel, PowerPoint, Outlook, OneDrive, Teams)
Skill in database entry, extraction, record keeping, tracking, and logs
Ability to adhere to Privacy Act and records retention requirements
Ability to learn and comply with ePermits procedures
Ability to search records and guidelines
Ability to maintain computer records, conduct searches, and print reports
Ability to perform repetitive tasks and manage high-volume workload
Strong attention to detail and organizational skills
High school diploma or equivalent required
U.S. citizenship is required as it supports the U.S. federal government
Ability to obtain and maintain a Public Trust security clearance
Preferred
Undergraduate degree preferred
Benefits
Competitive pay
Comprehensive benefits
Job stability and security
Company
KMRG, LLC
KMRG, LLC is a forward-thinking company that empowers public-sector leaders to embrace disruptive technologies and catalyze innovation, fuel progress, and shape a future-ready government.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase