Fred Hutch · 23 hours ago
Research Administrator III/IV
US-WA-Seattle
Full-time
Onsite
Mid, Senior Level
$84K/yr - $127K/yr
1+ years expFred Hutchinson Cancer Center is an independent, nonprofit organization focused on cancer and infectious diseases. The Research Administrator III/IV will support faculty in the Clinical Research Division by managing grants, financial portfolios, and daily operations to ensure effective research administration.
Hospital & Health Care
No H1B
Responsibilities
Complete or delegate key administrative tasks such as editing CV and NIH Biosketch (including tracking faculty funding sources, publications), assisting with preparation of Academic Review & Promotion portfolio materials
Perform Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluations
Assist with requesting and setting up functional access (i.e. affiliation status), CDAs or MTAs for external collaborators
Manage monthly time and effort reporting for the group of faculty you support
Manage and track conflict of interest prior approvals, annual reporting, and conflict management plans
For non-clinical trials (e.g. external collaborations or advisory activities), assist with tracking of CDAs, MTAs and DTAs through UW or Fred Hutch compliance
Assist with manuscript preparation for submission
Coach and develop lower-level staff
Participate in IACUC, and MUA/DUA applications and renewals, as appropriate
Work closely with assigned faculty to provide overall Research Administration support, based upon the faculty’s area of research interest and goals. Note: For faculty within disease programs whose clinical trial portfolios are managed, or will be managed, by the Clinical Research Support (CRS) team, this work will be performed in collaboration with CRS as per below
Lead and provide strategic guidance on applicable grant and award submissions by conducting tasks such as: Creation and communication of timelines to appropriate stakeholders, Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions, Work with faculty to develop strategies for responses/requests, Review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve issues with appropriate stakeholders, Prepare annual progress reports, oversee activation, management, and oversight
Monitor assigned project budgets within the Division, ensuring that all financial allocations and expenditures are in accordance with project guidelines & regulations as well as institutional policies. Manage non-sponsored budgets, such as discretionary accounts and gift funds
Prepare monthly budget summaries and reports for PIs that include, as applicable, faculty member’s discretionary and gift accounts, startup funds, donor funds, and Division-managed research funds. Report and project faculty salary support from applicable sponsored research projects that are managed within the Division and external to the Division, ensuring alignment with budgeted salary and effort
Build and oversee budget and projections for finances of the faculty in assigned portfolio
Build and oversee annual time and effort planning and reconciliation for faculty and where appropriate, Division research and support staff in assigned portfolio
Serve as purchasing liaison placing and approving orders for supplies and equipment. Create and maintain standing orders for a variety of vendors
Perform ProCard reconciliation, approval and expense reimbursements
Submit work orders for equipment repairs; procure and schedule outside maintenance when needed
This position is expected to be a team player; participating in team activities, provide coverage for team members when they are out of office, and general collaboration in support of the Fred Hutch mission, is expected of individuals who work in the Fred Hutch Clinical Research Division
Qualification
Required
A Bachelor's Degree or 3 years relevant experience
Minimum of one year experience managing federal and/or non-federal sponsored research
Advanced proficiency with Microsoft Office/Adobe
Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
Ability to edit SharePoint sites or basic web pages
Knowledge/prior experience with Enterprise Software Systems
Ability to source data from systems and generate customized reports
Efficiently planning, organizing, and prioritizing your work as well as that of others
Ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments
Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
Basic knowledge of accounting terminology
Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
Prior experience or exposure to grant writing/applications
A Bachelor's Degree or 4 years relevant experience
Minimum of three years experience managing federal and/or non-federal sponsored research
Experience creating and executing strategic plans
The ability to delegate tasks to appropriate resources
Multi-project grant experience with a wide variety of funding sources
The ability to analyze and interpret regulations, determine impact, and manage change
Preferred
Four years of relevant experience
Prior administrative experience in a research or academic setting
Proficient in fiscal and budgetary management
Prior supervisory or project management experience
Certified Research Administrator
Five years of relevant experience, three years as a research administrator, preferably with principal investigators/academics
Benefits
Medical/vision
Dental
Flexible spending accounts
Life
Disability
Retirement
Family life support
Employee assistance program
Onsite health clinic
Tuition reimbursement
Paid vacation (12-22 days per year)
Paid sick leave (12-25 days per year)
Paid holidays (13 days per year)
Paid parental leave (up to 4 weeks)
Company
Fred Hutch
Fred Hutch is an independent, nonprofit organization that also serves as the cancer program for UW Medicine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
David Browdy
Vice President and Chief Financial Officer
Niki Robinson
Vice President & Chief Operating Officer
Recent News
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