City of Hope · 15 hours ago
Administrative Support
Duarte, CA
Full-time
Onsite
Mid Level
$25/hr - $36/hr
3+ years expCity of Hope is a transformative organization committed to changing lives in the fight against cancer and other life-threatening illnesses. The Administrative Support role involves providing intermediate to senior level secretarial support to the department Manager, Director, and professional staff, including managing communications, coordinating meetings, and maintaining department files.
Non ProfitEducationHealthcareAssociationHealth Care
Responsibilities
Answers telephones, screens and routes callers and visitors, takes messages and provides routine information to callers
Responds to routine requests for information. Refers more complex requests to appropriate staff member
Composes letters and memoranda from dictation and verbal direction or from knowledge of City of Hope policy or procedures
Takes and transcribes dictation, sometimes of a confidential nature. Formats, types and edits a variety of complex or technical material, including correspondence, memos and reports
Arranges appointments and meetings; coordinates meeting and agenda materials, may take and prepare minutes for department staff meetings
May coordinate travel arrangements through travel service or direct contact with airlines, hotels, etc
Routes and answers correspondence as directed
Establishes and maintains department files
Processes invoices and initiates check requests
Inventories and orders office supplies as necessary
Prepares and updates recurring and routine internal reports. Collects and verifies data
Qualification
Required
High School or equivalent Experience may substitute for minimum education requirements
Three years responsible secretarial or clerical experience in a professional environment
Computer experience necessary
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software
Strong organizational and multitasking abilities
Excellent communication skills, both written and verbal
Attention to detail and a high level of accuracy in work
Ability to work independently and as part of a team
Preferred
Background in Microsoft preferred
Multiple Positions Available
Company
City of Hope
City of Hope is a cancer research and treatment non-profit organization specializing in diabetes and other life-threatening illnesses.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$10.3MKey Investors
California Institute for Regenerative Medicine
2024-05-20Grant· $5.4M
2022-02-22Grant· $4.9M
Leadership Team
Samuel Lau
Vice President Marketing & Digital Communications
Alan H. Bryce
Chief Clinical Officer
Recent News
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