University of Illinois Urbana-Champaign · 9 hours ago
Assistant to the Executive Director of Public Safety
Urbana, IL
Full-time
Onsite
Mid, Senior Level
$70K/yr - $75K/yr
5+ years expThe University of Illinois Urbana-Champaign is seeking a highly organized and proactive professional to serve as the Assistant to the Executive Director for Public Safety. This role involves providing administrative support, managing communications, coordinating meetings, and overseeing departmental events to enhance the safety and well-being of the campus community.
Higher Education
No H1B
Responsibilities
Provide administrative and organizational support to the Executive Director and Command Staff. Manage calendars to coordinate meetings and agendas. Prepare material for the Executive Director of Public Safety, Deputy Chief, and Chief Administrative Officer in advance of meetings to ensure preparedness and efficient use of time
Responsible for arranging and attending Direct Report and Police Organization meetings with the Executive Director of Public Safety. Development of meeting agendas, and detailed minutes of all salient actions for implementation by the division. Maintains an overview of departmental responsibilities and deadlines sending reminders as needed
Monitor and respond to email correspondence addressed to the Executive Director of Public Safety and Deputy Chief as necessary, ensuring timely and appropriate communication. Manage confidential information
Manage the Citizen Complaint System and Internal Investigations System for the division prior to 2025. Create correspondence for all Internal Investigations and Discipline
Oversee the planning and execution of all departmental special events, including but not limited to Annual Awards Ceremonies and Retirement Receptions
Draft comprehensive responses/reports related to requests for data and other summative materials for review by the Executive Director of Public Safety, Executive Director of Emergency Management, Deputy Chief and Chief Administrative Officer. Distribute information as directed
Review, comprehend, and assimilate information received via written correspondence, reports, email, and telephone to coordinate information for the Executive Director, Deputy Chief and Chief Administrative Officer. Due to the complexity and volume of ongoing issues handled by the Division of Public Safety, careful attention to status and resolution of issues is essential. Maintain a spreadsheet with the status of all assignments given as well as completed (Task List)
Compose highly sensitive material regarding internal matters pertaining to FOIA, light duty, internal investigations, citizen complaints and disciplinary action. Complete final copy of correspondence and distribute as needed
Arrange travel and itineraries for the Executive Director of Public Safety and the Command Staff. Ensure required pre-approvals for travel are requested and received in a timely fashion. Process reimbursement of expenses in accordance with university policy
Maintain and manage electronic personnel files for all departmental staff, ensuring records are accurate, up-to-date, and securely stored in accordance with confidentiality standards with applicable policies and regulations
Other duties as assigned
Qualification
Required
High school graduation or equivalent
Any one or any combination totaling five (5) years (60 months) from the following categories: college course work in business, finance, accounting or a related field: 60 semester hours or an Associate's degree equals one (1) year (12 months); 90 semester hours equals two (2) years (24 months); 120 semester hours or a Bachelor's degree equals three (3) years (36 months); Master's degree or higher equals four (4) years (48 months)
Progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
Preferred
Demonstrated experience working in law enforcement, emergency services, intelligence analysis, or related field
Benefits
Health
Dental
Vision
Life Insurance
A Retirement Plan
Paid time Off
Tuition waivers for employees and dependents
Company
University of Illinois Urbana-Champaign
The University of Illinois Urbana-Champaign is dedicated to building upon its tradition of excellence in education, research, public engagement and economic development.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Robert Whitmore
Co-Founder | Evolution & Impact of Societies in Africa | *EISA*
Shelley Giordano
Co-Founder Academy for Home Equity in Financial Planning University of Illinois
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