Mindlance · 6 hours ago
Administrative Assistant
Irvine, CA
Contract
Hybrid
Entry Level
$20/hr - $25/hr
2+ years expMindlance is seeking an Administrative Assistant II to provide general administrative support to the organization. The role involves managing calendars, coordinating travel arrangements, and ensuring compliance with corporate policies.
Human Resources
Hiring Manager
Gursha Sharma
Responsibilities
Provides general administrative support to the organization
May provide back up support to higher-level management as needed
Maintains and manages calendars, including scheduling meetings and proactively identifying and resolving scheduling conflicts
Coordinates domestic and international travel arrangements and processing of corresponding expense reports
Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs
Coordinates new employee onboarding
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
Qualification
Required
High School diploma or equivalent
2+ years previous admin experience or equivalent, preferably in a larger, high paced environment
Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, SharePoint, and understanding of business processes and requirements
Self-starter able to function at a high level with general instruction and supervision
Builds strong relationships with peers and cross-functionally
Team-oriented, can-do attitude and desire to be productive contributor to overall organization
Learns quickly and can change course quickly when needed
Preferred
Some college preferred
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-05-17
2025-04-14
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