UAMS - University of Arkansas for Medical Sciences · 14 hours ago
Procurement Coordinator
North Little Rock
Full-time
Onsite
Mid Level
$38K/yr - $38K/yr
3+ years expThe University of Arkansas - Pulaski Technical College is seeking a Procurement Coordinator to assist with various procurement activities. This role involves coordinating procurement for goods and services, maintaining contract files, and ensuring compliance with state laws and policies.
Non ProfitEducationHealthcareHealth Care
No H1B
Responsibilities
Coordinate and support procurement activities for goods, services, contracts, bids, and travel in compliance with state law, UA System policies, and campus procedures
Review contracts, agreements, and MOUs to ensure alignment with approved scopes of work, pricing, deliverables, funding sources, and procurement requirements
Maintain accurate, complete, and audit-ready contract and procurement files in accordance with records-retention requirements
Organize and track campus contracts, renewals, and cooperative agreements to support efficiency and cost savings
Serve as a primary point of contact for vendors regarding procurement processes, contract documentation, compliance requirements, and issue resolution
Coordinate with internal stakeholders (finance, legal, grants, and departments) to facilitate timely purchasing actions and contract execution
Monitor vendor compliance, including insurance certificates, W-9s, licenses, and required documentation
Assist with competitive bid processes, including drafting specifications, preparing bid documents, coordinating evaluations, and supporting award recommendations
Provide technical assistance, guidance, and informal training to campus departments on procurement procedures, purchasing thresholds, and documentation standards
Perform data entry, maintain procurement systems, and assist with vendor setup, quotes, travel documentation, and related requests
Assist in maintaining and updating procurement procedures, desk manuals, and training materials
Perform other procurement-related duties as assigned to support departmental and institutional operations
Perform other duties as assigned
Qualification
Required
Associate's degree with three years of experience in procurement, paralegal, contract negotiation, bookkeeping, basic accounting, billing, or related experience
Preferred
Bachelor's degree in general business or related field with two years of experience in procurement, paralegal, bookkeeping, basic accounting, billing, or related experience
Company
UAMS - University of Arkansas for Medical Sciences
UAMS is the state’s only comprehensive academic health center, with colleges of Medicine, Nursing, Pharmacy, Health Professions and Public Health; a graduate school; a hospital; a northwest Arkansas regional campus; a statewide network of regional centers; and seven institutes: the Winthrop P.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$5.65MKey Investors
National Institute of Allergy and Infectious DiseasesNational Cancer Institute
2023-03-16Grant· $1M
2022-08-25Grant· $3.4M
2022-06-23Grant· $1.25M
Leadership Team
Amanda George
Vice Chancellor for Finance & Chief Financial Officer
Christina Clark
Chief Operating Officer
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