The ADA Forsyth Institute · 10 hours ago
Administrative Assistant
Somerville, MA
Full-time
Onsite
Entry Level
$55K/yr - $65K/yr
2+ years expThe ADA Forsyth Institute is a leader in oral health research dedicated to improving overall health through innovative solutions. They are seeking an Administrative Assistant to provide comprehensive administrative support to the Office of Sponsored Research Programs and the Vice President for Clinical and Translational Research, ensuring efficient operations and effective communication with stakeholders.
Research
Responsibilities
Provide administrative support for OSP staff, including meeting coordination and preparation of agendas and materials
Provide comprehensive administrative support for T90/R90 training grants, including coordinating renewal submissions; arranging applicant interviews; creating and maintaining NIH xTrain trainee accounts and required grant documentation; and scheduling and supporting training grant committee meetings
Assist with tracking and organizing sponsored research proposals, awards, and related documentation in coordination with research administration staff
Maintain accurate electronic and paper records related to grants, contracts, and compliance activities
Coordinate communications with faculty, departments, and external sponsors as directed
Assist with report preparation, data entry, and maintenance of internal tracking systems
Provide administrative and executive support to the VP-CTR, including calendar management, scheduling meetings, and coordinating priorities
Prepare correspondence, presentations, briefing materials, and reports for internal and external audiences
Coordinate meetings with institutional leadership, faculty, collaborators, and external partners
Handle confidential and sensitive information with a high degree of professionalism and discretion
Assist with planning and logistics for travel, events, and seminars
Provide backup support to the Executive Assistant as needed
Serve as a professional and responsive point of contact for inquiries to OSP and the VP-CTR’s office
Manage competing deadlines and shifting priorities with minimal supervision
Support process improvement and administrative efficiency initiatives
Perform other related duties as assigned
Qualification
Required
Associate's or bachelor's degree preferred
Minimum of 2–3 years of administrative support experience, preferably in an academic, research, healthcare, or complex organizational environment
Experience supporting research administration or sponsored programs preferred
Familiarity with grant or contract administration processes
Demonstrated proficiency with standard office software (e.g. Microsoft Office, Google Workspace)
Strong organizational, time management, and multitasking skills
Excellent written and verbal communication skills
Strong interpersonal skills and ability to work effectively with diverse stakeholders
Ability to handle confidential information with discretion and professionalism
Ability to work independently and collaboratively
Adaptability in a dynamic, deadline-driven environment
Company
The ADA Forsyth Institute
ADA Forsyth is the world’s leading independent nonprofit research institute dedicated to improving oral health, and reducing interrelated systemic diseases and conditions.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$6.2MKey Investors
National Institute of Dental and Craniofacial Research (NIDCR)
2024-09-30Grant· $6.2M
Leadership Team
Wenyuan Shi
Chief Executive Officer and Chief Scientific Officer
Sok Cheng Soh
Chief Financial Officer
Recent News
2025-02-15
Google Patent
2024-11-28
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