Archinect · 1 day ago
Design Operations Coordinator (Procurement & Presentation Support)
New York, NY
Full-time
Hybrid
Entry Level
$65K/yr - $75K/yr
1+ years expFloat Studio is a small interior architecture and design studio based in NYC. They are seeking a Design Operations Coordinator to support the design team with procurement, order tracking, sample coordination, and maintaining design presentations.
Architecture & DesignArchitecture
Responsibilities
Procurement support Request quotes, confirm lead times, confirm sizing and plans, and help prepare orders
Follow up with vendors, track confirmations, and flag issues early
Keep order status clear and up to date once things are in motion
Order tracking and documentation Maintain our order tracker so it is accurate, current, and easy for the team to read
Keep links and backup documentation organized so no one is digging through inboxes
Pricing research and sourcing support Pull pricing and lead times for specified items
Help research alternates when needed and document options clearly
Samples and materials coordination Request, track, label, organize, and return samples as needed
Keep the process moving so decisions do not stall
Help keep our sample library organized over time
Deliveries and installation support Help coordinate deliveries, including confirming delivery windows and access requirements
Receive and check in occasional deliveries and samples at the studio
Help document issues quickly if something arrives damaged, incorrect, or incomplete
Support installation days as needed, including assisting the team with punch list follow up and vendor coordination after install
Presentation support Update and clean up design decks and schedules as selections evolve
Help keep formatting and file organization consistent across projects
Qualification
Required
Very organized, prompt, and good at self directed follow up
Detail oriented, but able to prioritize and move quickly
Comfortable supporting multiple designers and multiple work streams
Design literate and excited to learn more about how projects get executed
Comfortable being in the details on delivery and install days and helping the team stay calm and organized
Based in New York City and available to work in office at least 3 days per week
Approval to work in the US
Preferred
1 to 3 years in a design studio, architecture studio, showroom, or similar environment
Bachelor's in Interior Design preferred, or equivalent experience
Comfortable with Google spreadsheets and presentation development in InDesign or Miro
Should have basic working knowledge of Revit or CAD as needed for space planning
Company
Archinect
Archinect operates a digital platform that publishes architecture news, community discussions, job listings, and firm and school profiles.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Paul Petrunia
Founder & Director
Recent News
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