Vanderbilt University · 18 hours ago
Program Coordinator
Nashville, TN
Full-time
Hybrid
Entry Level
2+ years expVanderbilt University is seeking a highly organized and motivated Program Coordinator to support the operational coordination and execution of courses, programs, and events at the Wond’ry, the university’s Center for Innovation and Design. The role involves coordinating logistics, tracking student progress, and ensuring the smooth delivery of innovation-related events and programs.
EducationE-LearningHigher Education
Responsibilities
Support the Wond’ry’s academic portfolio and IMPACT program by executing and supporting cyclical activities, including the annual IMPACT application process, tabling events, informational sessions, and rotating speaker series
Track and maintain records of student progress and promotion for the key academic and programmatic activities
Assist in the development, implementation, and maintenance of a standardized tracking mechanism for student projects from ideation through implementation for the IMPACT program
Use tracking tools and databases to support program operations, data integrity, and internal reporting for continuous improvement
Track student participation in skills workshops, shop classes, and NSF I-Corps opportunities for the IMPACT program
Maintain accurate records and documentation to support program reporting and assessment. Document Standard Operating Procedures
Support student engagement by facilitating communication, scheduling, and milestone tracking
Support the faculty hiring process for Wond’ry-sponsored courses, including scheduling meetings, following up on appointment letters, and other administrative duties identified
Serve as a front-line administrative point person for students and mentors, triaging inquiries and conducting meetings as necessary
Ensure timelines, calendars, and deliverables are up to date and communicated clearly
Ensure a positive participant experience across programs and events
Coordinate logistics for end-of-semester and summer project showcases
Support and implement the planning of major innovation events, including the Invention Summit, the flagship event for IMPACT in the fall semester, and the Summer IMPACT Experience
Coordinate and execute event operations, including invitations, catering, parking, nametags, registration, and run-of-show planning. Solicit and manage volunteers as applicable
Propose and coordinate event space setup, rentals, and vendor coordination
In conjunction with applicable partners, develop marketing and promotional materials to drive awareness and participation in the program
Assist with canvassing and outreach efforts to attract attendees and participants
Help identify, recruit, and coordinate mentors, speakers, and industry partners for events and student projects
Support efforts to identify synergies with the Critical and Emerging Technology Summit, Convoy, and other innovation, deep technology, and early-stage entrepreneurial initiatives across campus and within the local and regional community
Cultivate strong relationships with students, faculty, staff, and external stakeholders to support program growth. Provide high-quality, responsive support to students, mentors, and partners
Serve as the first back-up to the Administrative Coordinator by covering the front desk, the Wond’ry’s central email inbox, and handling space reservation requests
Triage walk-in inquiries as necessary. Provide tours to prospective families and guests of the Wond’ry as needed
May serve as a procurement card holder or purchase requestor
Support operational and administrative aspects of any of the following initiatives based on available time and personal interests: Corporate partnerships, Professional development programs, K-12 and community outreach programs, Marketing and communications, Financial reports
Qualification
Required
Bachelor's degree or equivalent combination of education and experience is necessary
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent communication and interpersonal skills, with a collaborative mindset
Willing to jump in wherever needed
Willing to speak and engage with people is necessary
Positive, energetic, “can-do,” proactive entrepreneurial attitude with a passion for innovation, creativity, and student success is necessary
Preferred
2+ years of experience in program coordination, event management, higher education, or related field is strongly preferred
Demonstrated experience and background in entrepreneurship, prototyping, technology, and/or human-centered design are helpful
Comfort with event logistics, including vendor coordination and day-of-event execution are strongly preferred
Proficient in office software tools (e.g., Microsoft Excel, Word, PowerPoint, Airtable, Slack, Canva), and other software tools for communication, analysis, and office operations
Company
Vanderbilt University
Vanderbilt University is a private research university offering undergraduate, graduate, and professional programs.
1001-5000 employees
H1B Sponsorship
Vanderbilt University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (90)
2024 (91)
2023 (87)
2022 (58)
2021 (62)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$28.55MKey Investors
Mark AbkowitzNational Science Foundation
2018-11-07Grant· $4.5M
2018-04-18Grant· $0.55M
2015-07-10Grant· $12.8M
Leadership Team
B
Bharat Bhuva
Professor
Bill Blot
Professor
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