The Salvation Army Southern California · 16 hours ago
Senior Development. Associate & Special. Events Coordinator-11-001-SC/Carson Divisional Headquarters (DHQ)
Carson, California, United States
Full-time
Onsite
Mid, Senior Level
$80K/yr - $80K/yr
2+ years expThe Salvation Army Southern California is seeking a Senior Development Associate & Special Events Coordinator to provide administrative support to the Divisional Director of Development. This role involves managing correspondence, scheduling, and organizing events while ensuring the smooth operation of fundraising activities.
Non-profit Organization Management
Responsibilities
Corresponds on behalf of DDOD with internal TSA DHQ executives, program directors and outside entities, including government entities, foundations, funders and dignitaries
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Assists in the development of presentations using PowerPoint and Excel
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Oversee special projects for the department, and as needed, at program sites
Maintains staff confidence and protects operations by keeping confidential information
Completes administrative duties as needed including bill transmittals, employee vacation/sick records and updates, petty cash, new employee employment verifications and paperwork
Ensures project completion, including quarterly reports, assigned to directors by following up on results
Prepares reports by collecting and analyzing information
Secures information by completing database backups
Provides historical reference by developing and utilizing filing (hard copies/electronic) and retrieval systems, recording meeting discussions
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventory; evaluating new equipment and techniques
Reconciles business travel and expenses account monthly
Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries
Maintains professional and technical knowledge by attending educational workshops; and reviewing professional publications
Contributes to team effort by accomplishing related results as needed
Travels to different sites to arrange meetings, site tours as needed
General clerical duties and other related duties as assigned
Support Development Department initiatives and assist with division-wide events as needed
Participate in and/or lead position-related meetings. Develop and deliver presentations as required and provide input and suggestions
Assist, as needed, corporate volunteer events for Corps and Programs within the Division in partnership with the Volunteer Manager and Director of Corporate Engagement
In coordination with the Sr. Development Associate & Special Events Coordinator and a third-party events consultant, organize primary signature events including The Sally Awards and LA Metro Christmas Luncheon
In coordination with the Director of Corporate Engagement, organize events in conjunction with corporate partners such as the LA Rams Annual Shopping Spree
In coordination with the Communications & Marketing Director, brainstorm and implement ideas for DHQ annual Kettle Kick Off events, Salvation Army Week, National Donut Day, etc
Create and distribute best practices for event planning resources and support to the field including Kettle Kick Off, Salvation Army Week, National Donut Day, Back to School, campaign events/tours, etc
Develop annual plan for assigned events, including financial goals, objectives and follow-up
Organize and coordinate appropriate committees and plans with volunteers, including budgets/timelines, for each event
Manage and maintain accurate and complete financial records for each event. Submit reports to the DDOD and/or DS for LA Metro. Ensure that the logistics and budget/timelines are met for each applicable event. Comply with the Division accounting practices. Conduct a comprehensive evaluation to determine the success of each applicable event
Maintain standards for all events and programs established on a Divisional level to ensure that the fundraising priorities of TSA SoCal are incorporated
Qualification
Required
Some college or post-secondary education are required
Minimum 2-year experience as an administrative assistant
Computer literate
Valid CA driver's license
A criminal background check is required with certification for Protect the Mission policies and procedures
Some Travel required
Excellent written and verbal skills
Microsoft Office Skills (Word, Excel, PowerPoint)
Travel logistics and scheduling
Strong organizational and project management skills
Ability to manage multiple priorities simultaneously while paying critical attention to detail
Thrive in a team-oriented environment
Capable of meeting deadlines
Preferred
College degree preferred
Company
The Salvation Army Southern California
The Salvation Army is one of the largest humanitarian organizations in the world. It is a sub-organization of The Salvation Army International.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.02MKey Investors
Federal Home Loan Bank of San Francisco
2019-09-23Grant· $0.02M
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