OBXtek · 12 hours ago
Payment Specialist - Junior Level
United States
Full-time
Remote
Entry Level
3+ years expOBXtek is a fast-growing leader in the government contracting field, and they are seeking several Payment Specialists at the junior level to assist in USAID payment operations. The role involves supporting document control, voucher processing, and ensuring compliance with federal laws and regulations in a high-volume payment environment.
Cyber SecuritySoftwareAppsInformation TechnologyMobile Apps
Responsibilities
Log and track commercial invoices, IPAC transactions, and related payment documents in the Phoenix accounting system to support document control, auditability, and payment tracking
Disseminate, route, and track vouchers through ASIST and other Agency systems to project officers and approving officials for required administrative approvals
Input critical voucher and invoice data into Phoenix to permit ultimate payment, including arrival dates, discount dates, invoice amounts, periods covered, and related accounting data
Identify, document, and communicate deficiencies in invoice submissions by vendors and employees, coordinate corrective actions, and follow up to ensure resolution
Prepare supporting documentation and assist in tracking stop-payments on undelivered checks and obtaining copies of canceled checks through the Department of the Treasury
Examine commercial invoices and IPAC transactions to ensure legality, accuracy, and compliance with contractual provisions and federal regulations, including verification that services were rendered, costs are allowable, and payees and amounts are properly scheduled
Apply Prompt Payment Act provisions by identifying late payments, supporting calculation of interest penalties, and assisting with corrective processing, as applicable
Maintain, organize, and reconcile physical and electronic payment files to ensure records reconcile with the Office of Acquisition and Assistance (OAA) and support award and contract closeout
Perform research and analysis to support reconciliation of vendor files and payment records in Phoenix, including subsidiary ledger and general ledger reconciliation activities
Monitor, analyze, and record IPAC charges and credits from other government agencies, ensuring transactions are supported by documentation, accurately recorded, and allocated to correct appropriations to prevent posting to suspense accounts
Apply working knowledge of federal payment processing policies, including the Prompt Payment Act, applicable provisions of the Code of Federal Regulations (CFR), and Agency payment procedures when reviewing and processing vouchers
Utilize federal financial management systems, including Phoenix and ASIST, and support electronic and paperless payment processes in accordance with established procedures
Review invoices and vouchers for completeness, accuracy, and compliance, exercising attention to detail when processing payment documentation and reconciling vendor and IPAC transactions
Communicate clearly and professionally with vendors, project officers, and Agency stakeholders regarding payment documentation requirements, deficiencies, and resolution status
Perform duties independently in a high-volume, time-sensitive environment while managing multiple payment actions concurrently
Follow established procedures and internal controls while maintaining confidentiality of financial, vendor, and payment-related information
Qualification
Required
High School Diploma or GED and three (3) years of experience supporting government payment processing, document control, or invoice tracking; or eight (8) years of directly related experience in lieu of education
At least 5 years of direct experience reviewing and negotiating indirect rates for a USG department/agency
Benefits
Comprehensive medical, dental and vision plans
Flexible Spending Accounts
Matching 401K
Paid time off
Tuition reimbursement plans
Company
OBXtek
OBXtek specializes in cybersecurity, enterprise service management, IT engineering, software, logistics and mobile app development services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dale Spencer
President and Chief Executive Officer
Recent News
Washington Technology
2026-01-11
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