Loyola Marymount University · 23 hours ago
Event Technology & Logistics Coordinator
LA Metro Area
Full-time
Onsite
Entry Level
$26.44/hr - $27.88/hr
2+ years expLoyola Marymount University is seeking an Event Technology & Logistics Coordinator to support the event technology and logistics needs of the University Advancement Special Events team. This role involves managing registration projects, providing Cvent support, and assisting with logistics for various special events related to donors, alumni, and parents.
EducationAlumniTraining
No H1B
Hiring Manager
Sarah Harris, MCM
Responsibilities
Serve as a registration lead for the department which entails building registration sites, tracking event participation, troubleshooting registrant questions, sending mass email communications, liaising with appropriate university personnel for registration site deliverables, copyediting, and evaluating the success of events (i.e. generating participation reports, revenue reports, post-event data analytics) (40%)
Assist with maintaining accurate inventory counts, ordering supplies, reconciling Workday charges, preparing/tracking shipments for non-local events, etc. (30%)
On-site event support, including on-site event check-in management, payment processing, as well as event setup/breakdown. (20%)
Support pre-event preparation (such as securing technology rentals, configuring devices, etc.) and coordinate day-of operations (e.g. tech deliveries, troubleshooting, volunteer training, etc.). (5%)
Perform other duties as assigned or requested. (5%)
Qualification
Required
Bachelor's degree in a related field or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes
Two years of related job experience providing administrative, project coordination, and/or logistics support, preferably in an event-related industry
Highly proficient with Microsoft Office Suite (including Word, Excel, Outlook, and PowerPoint)
Good interpersonal skills needed to interact with a wide diversity of clients, vendors and constituents who attend university events
Knowledge of event planning, specifically event logistics, staffing, and scheduling/timeline development
Ability to thoroughly follow-through with tasks and complete projects on time
Organized, detailed-oriented, and accurate with the ability to prioritize and work on several events/projects simultaneously while demonstrating flexibility in working with last minute changes
Strong verbal and written communication skills, including, but not limited to, the ability to comprehend, edit, and create well-written instructions, business correspondence, and marketing copy
Ability to anticipate the needs of project leads and event managers and develop deliverables, copy, documents, etc. in advance
Ability to remain calm and professional in a fast-paced, rapidly evolving, deadline-driven environment
Must be a self-starter and able to work independently, and as part of a team
Must be a good problem solver and intuitive thinker while exercising good judgement
Ability to work with highly confidential information with discretion and a strong sense of protocol in communicating with prominent individuals and showcase great customer service skills
Some evening and weekend hours required
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh up to 50 pounds
Ability to obtain and maintain a California Non-commercial Class license and drive day or night
Able to comply with university requirements for cart certification
Preferred
Experience building and managing Cvent registration sites and Cvent Certification, preferred
CRM, database, accounting, and project management software experience, preferred (SmartSheet, Asana, Salesforce, Ellucian Advance, Workday, QuickBooks, etc.)
Company
Loyola Marymount University
Loyola Marymount University is a school in Los Angeles.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$8.08MKey Investors
FLETCHER JONES FOUNDATIONW. M. Keck FoundationNational Cemetery Administration
2025-08-28Grant· $1M
2024-10-01Grant· $5M
2024-06-17Grant· $0.35M
Leadership Team
Thomas Poon
President
Recent News
2026-01-06
2025-12-19
2025-12-10
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