St. Mary's County Public Schools · 6 hours ago
Supervisor of Accounting and Auditing
Leonardtown, MD
Full-time
Onsite
Senior Level, Lead/Staff
$112K/yr - $146K/yr
10+ years expSt. Mary's County Public Schools is seeking a Supervisor of Accounting and Auditing responsible for overseeing financial transactions and reporting for the school district. The role involves supervising the accounting office, ensuring compliance with financial regulations, and providing financial guidance to management and staff.
Family & CareEducationConsultingChildren
Hiring Manager
Dale Farrell, Ed.D.
Responsibilities
Responsible for the direct supervision, daily face to face coordination and operations of the work performed within the Accounting Office, to include auditing, accounts receivable, accounts payable, grants accounting, procurement, inventory, and fixed assets
Maintains financial system account code structure, and controls proper classification and recording of receipts and disbursements for all school district funds
Monitors receipts and disbursements for month-end general ledger reporting, and reviews month-end trial balances and oversees development of monthly cash balance statement and school district financial reports
Performs electronic fund transfers and ACH wires, utilizing the security of the on-site technology infrastructure
Executes monthly cost center manager financial reports and ad hoc system reports real time at management’s request
Develops, installs, and maintains budgeting systems, which provide control of expenditures
Assists in the monitoring of district funds budget activity; advises management concerning negative budget balances and receipts on self-funding programs; provides technical assistance in budgeting and accounting to cost center and special fund program managers
Completes year-end closing of the school district’s financial system, and oversees and assists in preparation of year-end State and Federal financial reports, including Annual Financial Report, Annual Schedule of Federal Financial Assistance, and Federal Program budgets and accounting reports, requiring regular in-person meetings and compilation of supporting documentation
Directs the school district’s cash management process, monitors, and evaluates the investment portfolio, and prepares cash flow schedule for the school district’s investment portfolio
Acts as the primary school district liaison for federal, state, and independent auditors
Directs and provides oversight to the compilation of all necessary audit working papers for the annual independent audit
Prepares and analyzes supporting schedules for the annual independent audit as well as other State and Federal audits conducted of SMCPS
Develops forms and prepares manuals required to guide activities of accounting and budgeting for administrative and technical personnel who maintain financial systems and record financial data
Coordinates proper accounting procedures for individual school budgets, payroll, activity funds, accounts payable, procurement, federal programs, and other related areas. Maintains maximum financial controls to ensure that all transactions processed by the Department of Fiscal Services are compliant with local Board policies, State and Federal laws
Prepares presentations and attends Committee and School Board meetings, as directed
Assists in ensuring accurate and timely financial reporting
Analyzes financial data for accuracy
Calculates accounts receivables, accounts payables, prepaid expenses, and other balance sheet entries
Conducts on-site reviews of fiscal operations in schools and offices for compliance with policies, regulations, and laws
Communicates findings/results of reviews, including written reports
Provides monthly accounting of income and expenditures for capital construction programs and grant programs
Provides in-person training to internal staff in accrual basis accounting, internal fiscal controls, and financial report preparation and interpretation
Reviews, analyzes, and interprets financial data for State and Federal grants; make financial recommendations for future initiatives; assists in the implementation of new ideas and financial strategies
Directs, oversees, and assists with the accurate preparation and timely submission of grant applications, subsequent amendments, and required supplementary reporting
Allocates and prorates indirect charges and fringe benefits to Federal, State, and Local programs
Prepares short and long-term financial projections and provides monthly accounting of income and expenditures for restricted programs
Performs high volume and multifaceted monthly bank reconciliations for payroll and general disbursements accounts
Complies with financial requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management of needed actions
Posts and analyzes cash receipts
Obtains bank signature cards and regularly updates
Meets with principals and directors, schools, and offices, to provide a variety of both regular and impromptu training
Conducts immediate on-site financial investigations and audits
Participates in audits, providing requested information, reviews, and makes recommendations and procedural changes to ensure Federal and State grant compliance
Provides an annual formal notification to MSDE of the independent auditor selection
Provides training to site administrators and secretarial staff in accounting, applications, and financial report preparation and interpretation
Implements fixed asset inventory and reporting procedures, including physical inventories, and updating records
Depreciates fixed assets and prepares disposal reports for surplus equipment
Conducts annual physical inventory inspection and assists with all required year-end reporting
Prepares invoices for General Fund and Charter School
Records and reconciles the annual out-of-county and informal kinship care liabilities
Acts as the fiscal point of contact for the Charter School, initiating the quarterly banking distribution and reconciles the Charter School expenditures within the General Fund
Prepares the 990EZ, the annual foundation update, and the personal property return for the STEM Foundation
Oversees the compilation and distribution of the 1099’s, as well as the file submittal to the Internal Revenue Service
Compiles fiscal data for the annual Impact Aid application
Posts, records, tracks Escheat funds and responds to FOIA requests with legal counsel
Compiles, calculates, and analyzes the school level per pupil expenditure reporting required by the Maryland State Department of Education for the Federal Every Child Succeeds Act (ESSA)
Monitors purchase order status for General, Debt Services, and Trust Agency Funds
Prepares monthly and annual financial reports for General, Debt Service and Trust Agency Funds
Collaborates on the completion of the bi-annual Civil Rights Data Collection
Represents the school district at professional meetings and conferences related to General and Trust Agency Funds
Communicates with staff, Maryland State Department of Education, and county personnel on matters pertaining to General Fund programs
Performs other duties, to include compilation and response to a variety of Federal and State fiscal surveys, as directed
Qualification
Required
Bachelor's degree with a major or concentration in accounting, business, finance, or economics
Ten (10) years of progressively responsible accounting experience
Two (2) years of experience in governmental accounting
Two (2) years of audit experience
Preferred
Master of Accounting or Business Administration (MBA) Degree
Accounting experience in a school district
Company
St. Mary's County Public Schools
Welcome to St. Mary's County Public Schools (SMCPS) where our four-year graduation rate is 93%.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jeffrey Maher
Chief Strategic Officer
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