USAJOBS · 1 day ago
DISTRIBUTION FACILITIES SPECIALIST (T5)
Camp Ripley, Minnesota, USA
Full-time
Onsite
Mid, Senior Level
$81K/yr - $81K/yr
1+ years expThe Minnesota Air and Army National Guard is seeking a Distribution Facilities Specialist (T5) responsible for overseeing pharmaceutical transactions and ensuring effective supply chain management. The role involves managing inventory, developing policies, and conducting logistical studies to enhance operational efficiency.
Telecom & CommunicationsGovernmentConsultingHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Serves as Commodity Manager for all pharmaceuticals overseeing an average of 325,000 transactions a year
Responsibilities include drug determination requirements and control of inventoried assets; classification of excess inventory; assurance requirements and accuracy of supply files and records, maintaining consumption / destruction reports
Works with management to develop policy & procedure concerning pharmaceuticals and associated materials and ensures that they are implemented
Conducts logistical studies used to ensure operations are proceeding in an effective & economical manner
Responsible for supply forecasting based on fluctuating needs, specialized technology, advances in patient care procedures, and new training missions
Ensures that physical inventory of all items in the stock record account system are conducted as required; produces documents reflecting adjustments to inventories; investigates procedural steps within transactions when documentation is unacceptable and applies corrective measures
Detects improper actions and takes measures to correct deficiencies, prior to signatory approval of changes to the records associated with the stock record account
Conducts in-depth analysis of inter-related medical logistical requirements based on a variety of medical missions for the purpose of planning, budgeting, and evaluating acquisitions
Manages specialized pharmaceutical procurement, storage, inventory, accountability, distribution, and related activities
Utilizes a unique automated supply system developed for the MN Class VIII Warehouse, Prime Vendor programs, Federal Supply Systems, and other un-established vendors to purchase requested formulary and non-formulary drugs
Develops and manages local & national standard operating procedures
Analyzes inventory management reports in conjunction with an automated inventory management system to maintain current inventory data
Oversees the management and distribution of all pharmaceutical supplies and materials; monitoring expirations, critical supply levels, inventories, and records
Monitors and actions quality control messages and drug recalls
Provides guidance and evaluates work involving new, complex, or unusual situations when making emergent procurement decisions
Monitors utilization and consumption rates; identifies trends, reduces loss in logistics pipeline
Oversees cold chain management functions
Conducts cost benefit analyses on logistic operations, develops recommendations to ensure fiscally responsible pharmaceuticals procurement
Provides logistical support during domestic operations as the liaison between all 54 states and territories, to include the CSTs, in their pharmaceutical requirements
Coordinates work through subordinate employees engaged in activities including acquisition, receipt, storage, issue, warehousing and surveillance/inspection of pharmaceuticals to include controlled substance management & temperature sensitive materials (Cold Chain Management)
Works in concert with management to plan and revise work schedules and assignments to ensure an even distribution of work and associated priorities
Ensures that schedules, deadlines, and changes in workload are met
Assigns responsibilities to subordinates based on capabilities,reviews the work and provides guidance and assistance on technical and administrative matters
Orients new subordinates and ensures necessary training needs are filled
Receives employee complaints and formal grievances attempting to solve issues at the first supervisory level
Refers group grievances and more serious unresolved complaints to a higher level supervisor/ manager
Keeps employees informed of management goals & objectives and communicates employee concerns to higher level supervisors
Ensures the operation of an effective system of internal control by periodically reviewing internal control measures, initiating revisions and applying corrective measures
Qualification
Required
U.S. Citizenship is required
Prior to appointment, an applicant must have a current completed/clear drug test
This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position
May be required to successfully complete a probationary period
Irregular and overtime hours may be required to support operational requirements or contingencies
This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG
The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments
The work may require the employee to drive a motor vehicle and if so, an appropriate valid driver's license is required
Federal employment suitability as determined by a background investigation
Experience, education, or training which has provided the applicant with a general knowledge of one or more aspects of the supply field
Experience using computer and automation systems
GS-11 - 1-year specialized experience equivalent to at least the next lower grade
Experience, education, or training determining the suitability and usefulness of storage facilities
Experience advising, resolving problems and planning for anticipated changes
Experience determining objectives and setting priorities
Experience preparing and installing simplified methods and new or revised procedures in a distribution or storage facility
Experience analyzing surveys and providing technical assistance in determining the use of storage areas and the allocation of storage space
If using education to qualify: a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree
You must provide transcripts or other documentation to support your Educational claims
Company
USAJOBS
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