Americold Logistics, LLC. · 8 hours ago
Administrative Assistant
South Plainfield, NJ
Full-time
Onsite
Entry Level
$20/hr - $22/hr
1+ years expAmericold Logistics, LLC. is a global leader in temperature-controlled logistics, dedicated to connecting producers and retailers to ensure food safety and accessibility. They are seeking an Administrative Assistant to perform various clerical and administrative functions, including scheduling, correspondence, and maintaining files.
RetailTransportationLogisticsRetail TechnologySupply Chain ManagementWarehousing
Responsibilities
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
Arrange conference, meeting, or travel reservations for office personnel
Complete forms in accordance with company procedures
Compose, type, and distribute meeting notes, routine correspondence, and reports
Conduct searches to find needed information, using such sources as the Internet
Establish work procedures or schedules and keep track of the daily work of clerical staff
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
Locate and attach appropriate files to incoming correspondence requiring replies
Mail newsletters, promotional material, or other information
Maintain scheduling and event calendars
Make copies of correspondence or other printed material
Manage projects or contribute to committee or team work
Open, read, route, and distribute incoming mail or other materials and answer routine letters
Operate electronic mail systems and coordinate the flow of information, internally or with other organizations
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
Order and dispense supplies
Prepare and mail checks
Provide services to customers, such as order placement or account information
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
Schedule and confirm appointments for customers, vendors or supervisors
Set up and maintain paper and electronic filing systems for records, correspondence, and other material
Follow attendance policy, show up for work on time and ready to work assigned shift
Other duties as requested
Qualification
Required
High school diploma or general education degree (GED) preferred, or at least one year related work experience
Ability to work in fast-paced, deadline-oriented environment
Ability to learn to operate new office technologies as they are developed and implemented
Good customer service skills
Ability to communicate effectively with variety of individuals
Ability to pay close attention to detail
Must be able to relate to other people beyond giving and receiving instructions: they must get along with co-workers without exhibiting behavioral extremes; perform work activities requiring reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to criticism from a supervisor
Requires the ability to sit for long periods of time, with frequent interruptions
Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
Requires manual dexterity with normal hand and finger movements for typical office work
Talking, hearing, and seeing are important elements of completing assigned tasks
May require travel by automobile and airplane up for business
May require a visit facility operations in temperatures at or below freezing
May carry loads related to travel and occasionally lifts, carries, positions, or moves objects weighing up to 20 pounds
Requires the use of various electronic tools
Requires the ability to relate to others beyond giving and receiving instructions: must partner with colleagues without exhibiting behavioral extremes
Requires the performance of work activities including reasoning, negotiating, instructing, persuading, or speaking with others; and respond appropriately to constructive feedback from executive management
Preferred
Experienced with Warehouse Management System
Experienced with Microsoft Office Suite
Benefits
Medical/dental/vision insurance
STD/LTD coverage
401(k) with Company match
FSA
Life insurance
EAP
Paid time off
Company
Americold Logistics, LLC.
Americold is a global leader in temperature-controlled logistics and real estate, with a more than 120-year legacy of innovation and reliability.
10001+ employees
H1B Sponsorship
Americold Logistics, LLC. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (36)
2024 (32)
2023 (33)
2022 (29)
2021 (7)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
unknown2022-08-26Acquired
Leadership Team
Robert Chambers
Chief Executive Officer
Jay Harron
Executive Vice President and Chief Investment Officer
Recent News
GlobeNewswire
2025-12-24
2025-12-24
Company data provided by crunchbase