CloserStill Media Germany GmbH · 10 hours ago
Operations Coordinator, CommerceNext
Utica-Rome Area
Full-time
Onsite
Entry, Mid Level
2+ years expCloserStill Media is a dynamic B2B events and communities business dedicated to connecting people through learning and growth. They are seeking an Operations Coordinator for CommerceNext to manage event logistics, vendor coordination, and onsite execution, ensuring a seamless experience for attendees and partners.
Events Services
Responsibilities
Manage logistics for assigned events (dinners, webinars, receptions, retreats, and portions of the Growth Show), ensuring flawless execution on time and within budget
Act as lead point of contact with vendors (venues, AV, catering, shipping, décor, etc.), securing services and troubleshooting issues
Coordinate deadlines, deliverables, and operations timelines across internal teams and external partners
Support execution of the Growth Show’s 1:1 Meeting Program, including sponsor onboarding, scheduling, and onsite logistics
Support the planning and delivery of VIP dinners and events at the Growth Show, including attendee recruitment, logistics, and onsite coordination
Track and reconcile event budgets; provide updates to the Director on spend vs. forecast
Ensure compliance with contracts, safety regulations, and operational policies
Manage onsite event execution, including vendor oversight, attendee flow, signage, and setup/teardown
Collect post-event feedback and prepare reports on logistics performance, lessons learned, and areas for improvement
Qualification
Required
2–3 years of experience in event operations, logistics, or production (conference/tradeshow experience preferred)
Proven ability to manage multiple events simultaneously in a fast-paced environment
Strong organizational and project management skills with attention to detail
Proficiency in event management software and CRM systems (e.g., MeetMax, Eventbrite, HubSpot, Webinar Platforms)
Vendor management and negotiation experience required
Strong communication and interpersonal skills; confident working with sponsors, partners, and senior executives
Willingness to travel and work flexible hours during events
Preferred
Budget management experience is a plus
Company
CloserStill Media Germany GmbH
CloserStill Media Germany GmbH had already been a subsidiary of CloserStill Media LTD since 2020.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase