Easterseals MORC · 12 hours ago
Executive Assistant - Programs/Clinical
Auburn Hills, MI
Full-time
Hybrid
Mid LevelEasterseals MORC is hiring for an Executive Assistant to provide high-level administrative, coordination, and project support to chief-level leaders in a mission-driven behavioral health organization. The role involves managing executives' time and priorities effectively to ensure a focus on quality care, compliance, and strategic initiatives.
Non-profit Organization Management
Responsibilities
Proactively manage complex calendars for multiple chief officers, including scheduling, prioritizing, and resolving conflicts across internal and external stakeholders
Coordinate and prepare materials for meetings, including agendas, presentations, handouts, and reports, to ensure chief officers are fully briefed and prepared
Draft, edit, and format professional correspondence, communications, and presentations for review and approval by chief officers
Review, prioritize, and route email, phone, mail, and other communications, flagging critical issues, drafting responses where appropriate, and ensuring timely follow-up based on chief officer preferences
Arrange travel, including itineraries, lodging, registrations, and expense reconciliation
Process, reconcile, and manage credit card and employee expenses to ensure timely, accurate, and compliant financial reporting
Provide administrative support to chief officers to ensure efficient and effective day-to-day administrative operations of the agency
Coordinate grant-related administrative activities, including completing forms, proofreading materials, and gathering required electronic documentation
Plan and coordinate recurring meetings as assigned, including scheduling, logistics, technology support, minute-taking, and action item tracking to support chief officers in meeting preparation and follow-through
Capture and distribute accurate, concise meeting minutes and follow-up tasks, and track completion of key action items
Assist with preparation of briefing documents and reports for funders, regulators, and community partners as needed
Support organization-wide events, including town halls, leadership retreats, and recognition events, in partnership with Human Resources, Mission Advancement, and Operations
Maintain organized digital and physical filing systems for chief officers’ documents, contracts, policies, and confidential records in accordance with agency standards
Support cross-functional projects by tracking timelines, deliverables, and stakeholder communications, and following up with responsible parties to ensure progress
Support efforts to standardize and improve executive workflows and processes to enhance efficiency and organizational alignment
Coordinate board and committee meetings, including scheduling, agenda development, logistics, and distribution of materials
Support preparation and organization of board packets and presentations, ensuring accuracy, clarity, and timely delivery
Ensure professional, timely, and confidential communication with board members
Provide backup support for board meetings, including logistics management, room setup, technology coordination, virtual meeting support, and drafting board meeting minutes with a high degree of accuracy and attention to detail
Serve as a professional and welcoming point of contact for internal and external stakeholders, including board members, community partners, funders, regulators, and employees across the organization
Demonstrate cultural humility and trauma-informed communication in interactions with employees, people served, families, and community members
Handle sensitive and confidential information with the highest level of discretion and sound judgment
Build strong working relationships across departments to facilitate effective information flow and collaborative problem solving
Model the organization’s values of equity, inclusion, respect, collaboration, and integrity in all interactions
Demonstrate knowledge of and support for initiatives related to diversity, equity, inclusion, trauma-informed practice, and employee engagement
Demonstrate flexibility, resilience, and professionalism in a fast-paced, mission-driven environment
Work collaboratively within a team environment to support organizational goals
Support the mission of Easterseals MORC with integrity and serve as an ambassador of the organization
Maintain excellence in work efforts, presentation, attitude, and practice in a manner that demonstrates integrity, professionalism, and adherence to ethical, legal, and policy standards
Demonstrate effective and efficient use of human, technical, and financial resources of the organization
Demonstrate an applied commitment to the mission, vision, and values of the organization, including consumer-oriented practices and innovation in support, service, treatment, and care
Qualification
Required
Strong professionalism
High degree of discretion
Confidentiality
Comfort working with PHI and clinical operations
Models the organization's values of equity, inclusion, trauma-informed care, and service excellence
Proactively manage complex calendars for multiple chief officers
Coordinate and prepare materials for meetings, including agendas, presentations, handouts, and reports
Draft, edit, and format professional correspondence, communications, and presentations
Review, prioritize, and route email, phone, mail, and other communications
Arrange travel, including itineraries, lodging, registrations, and expense reconciliation
Process, reconcile, and manage credit card and employee expenses
Provide administrative support to chief officers
Coordinate grant-related administrative activities
Plan and coordinate recurring meetings
Capture and distribute accurate, concise meeting minutes and follow-up tasks
Assist with preparation of briefing documents and reports
Support organization-wide events
Maintain organized digital and physical filing systems
Support cross-functional projects
Support efforts to standardize and improve executive workflows and processes
Coordinate board and committee meetings
Support preparation and organization of board packets and presentations
Ensure professional, timely, and confidential communication with board members
Provide backup support for board meetings
Serve as a professional and welcoming point of contact for internal and external stakeholders
Demonstrate cultural humility and trauma-informed communication
Handle sensitive and confidential information with discretion and sound judgment
Build strong working relationships across departments
Model the organization's values of equity, inclusion, respect, collaboration, and integrity
Demonstrate knowledge of and support for initiatives related to diversity, equity, inclusion, trauma-informed practice, and employee engagement
Demonstrate flexibility, resilience, and professionalism in a fast-paced environment
Work collaboratively within a team environment
Support the mission of Easterseals MORC with integrity
Maintain excellence in work efforts, presentation, attitude, and practice
Demonstrate effective and efficient use of human, technical, and financial resources
Demonstrate an applied commitment to the mission, vision, and values of the organization
Benefits
Low-cost Dental/Health/Vision insurance
Dependent care reimbursement, and up to 5 days paid FMLA for maternity, paternity, foster care and adoption.
Generous 401K retirement plan
Paid Leave Options
Up to $125 bonus for taking 5 days off in a row.
10 paid holidays and 3 floating holidays
Wellness Programs
We are a PSLF (Public Service Loan Forgiveness) Employer.
We provide bonuses and extra incentives to reward hard work & dedication.
Mileage reimbursement in accordance with IRS rate.
Free financial planning services through our partnerships with the LoVasco Consulting Group, and SoFi.
Student loan repayment options
Pet Insurance
Company
Easterseals MORC
Easterseals MORC is the leading nonprofit provider of services for individuals with behavior health disabilities, emotional impairments, autism, developmental disabilities and other special needs.
Founded in 1920
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Brent Wirth
President & CEO Easterseals MORC
Cynthia Szczur
Chief Financial Officer
Company data provided by crunchbase