Fort Lewis College · 20 hours ago
AI Program Coordinator
Fort Lewis College, Durango Colorado
Full-time
Onsite
Entry Level
$51K/yr - $56K/yr
2+ years expFort Lewis College is a premier public undergraduate research institution in Southwest Colorado, seeking an AI Program Coordinator to support the AI Institute's mission. This role involves operational and administrative support, including event coordination, project management, and community engagement initiatives to foster innovation in artificial intelligence applications.
Higher Education
Responsibilities
Coordinate logistics for community workshops, meetups, and other institute-hosted events
Manage event setup including room preparation and audio/visual equipment
Provide on-site support during events to ensure smooth execution
Maintain the AI Use Case Library showcasing practical applications across disciplines
Maintain AI 101 training materials to keep information up to date and develop new content as needed
Serve as the primary point of contact for funded incubator projects
Manage the workflows for funded projects with key internal stakeholders
Schedule and lead onboarding meetings for all funded applications
Coordinate stakeholder communications throughout the project lifecycle
Schedule and facilitate regular check-in meetings with Junior AI Analysts
Track and monitor Junior AI Analyst work hours and timesheet submissions
Coordinate Junior AI Analyst assignments and project allocation
Track and monitor the AI Institute budget through Workday
Monitor spending for AI Institute events, Elevate AI Incubator projects, and general operations
Collaborate with the Executive Assistant to the Provost to ensure accurate budget allocations for the AI Institute
Assist in drafting Memorandums of Understanding (MOUs) tailored to specific project requirements
Track MOU status progression through all phases: drafted, reviewed, finalized, and signed
Initiate and track payments
Maintain organized records and documentation systems for all projects
Provide communications staff with key information that aids in the development of content for the institute
Coordinate with other personnel on posting content to key channels such as LinkedIn and the institute's website
Support the Director of the AI Institute with various administrative tasks as needed
Assist with Institute operations that advance community building and regional partnerships
Maintains knowledge and awareness of digital accessibility including the American with Disabilities Act and Section 508
Produces and remediates digitally accessible materials in accordance with FLC standards
Perform other duties as assigned
Qualification
Required
Bachelor's degree in any field
2 or more years of experience with project management in any capacity or context
Strong written and verbal communication skills
Self-starter mindset with comfort operating in ambiguous situations
Ability to work independently with minimal supervision and maintain self-motivation
Flexibility to shift focus and adapt priorities as organizational needs evolve
Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Experience using generative AI tools such as Claude, ChatGPT, Gronk and Perplexity
Enthusiasm for artificial intelligence and commitment to staying current with field developments
Preferred
Proficiency with Mac OS in addition to Windows environments
Experience with project management tools such as Asana, Basecamp, or Trello
Experience with the design tool such as Canva
Previous experience maintaining documentation systems or records
Benefits
Comprehensive benefits package
Company
Fort Lewis College
Fort Lewis College is a school in Durango.
501-1000 employees
H1B Sponsorship
Fort Lewis College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (7)
2023 (3)
2022 (2)
2021 (6)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Melissa Mount
Vice President for Institutional Advancement, CEO of the Fort Lewis College Foundation
Samantha Gallagher
Chief Financial Officer
Company data provided by crunchbase