City Building Engineering Services (CBES-US) · 16 hours ago
Business Support Unit Administrator
Greater Boston
Full-time
Hybrid
Entry Level
1+ years expCity Building Engineering Services (CBES) is a leading integrated professional services firm supporting technical requirements and sustainable solutions for the retail and related industries. The Business Support Unit Administrator provides a wide range of administrative and operational support, including fleet administration, travel coordination, purchasing, and inventory management in a fast-paced environment.
Construction
Responsibilities
Assist with Enterprise Fleet Management, GEOTAB, WEX gas cards, and EZPass/SunPass account administration
Maintain accurate vehicle and asset records, including additions/removals and maintenance updates
Conduct monthly visits to off-site vehicle storage for inventory, condition checks, and documentation
Coordinate vehicle maintenance, repairs, and quarterly field inspection requests
Coordinate travel arrangements (flights, hotels, rental cars) and ensure required documentation and credit card authorizations are secured
Assist with receipt collection and supporting documentation for credit card statements
Submit purchase order requisitions
Support ordering and distribution of uniforms, business cards, office supplies, PPE, tools, IT equipment, and other material needs
Assist with organizing, tracking, and coordinating uniform distribution for field teams
Assist with inventory tracking for marketing items, PPE, safety materials, and office supplies
Support weekly shipments and maintain shipment tracking
Help create Microsoft Forms surveys and update the intranet for team and departmental needs
Collaborate closely with the Business Support Unit Lead
Perform additional administrative tasks as needed to support business operations
Qualification
Required
Bachelor's degree, preferred
1–3 years of administrative or operational support experience with strong organization, communication (written; verbal) and customer service skills
Ability to work onsite 3 days/week with flexibility to work outside normal business hours occasionally
Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, Forms, PowerPoint a plus)
Valid driver's license and ability to travel locally for fleet-related duties
Ability to thrive in a fast-paced, evolving environment with minimal supervision
Must be able to work independently and as part of a team
Preferred
Previous experience with fleet management programs (Enterprise, GEOTAB, WEX, EZPass/SunPass), a plus
Previous experience supporting construction or field operations (OCIP, lift rentals), a plus
Benefits
28 days of PTO
401(k) with immediate vesting and company match
Company
City Building Engineering Services (CBES-US)
City Building Engineering Services (CBES) US is a leading integrated professional services firm supporting technical requirements and sustainable solutions for the retail and related industries in North America.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Marcy Mooney
Talent Acquisition Partner
Company data provided by crunchbase