Art Institute of Chicago · 15 hours ago
Executive Assistant (Temporary Role)
Chicago, IL
Full-time
Hybrid
Senior Level, Lead/Staff
$66K/yr - $82K/yr
10+ years expThe Art Institute of Chicago is dedicated to sharing its collections and fostering an inclusive understanding of human creativity. They are seeking a temporary Executive Assistant to support the Executive Vice President of finance and administration and CHRO, requiring professionalism and confidentiality in handling communications and processes.
Museums & Institutions
Responsibilities
Ensuring timely preparation and submission of materials to the Board of Trustees, including agenda items, memos, and supporting documents
Reviewing and formatting high-level correspondence, memos, and executive documents
Organizes and prepares all meeting and event needs, including but not limited to committee meetings, office events, room reservations, setting up virtual meeting spaces, compiling and disseminating all necessary documentation and information, attending meetings when appropriate and preparing meeting minutes and summaries
Managing the calendars for the EVP, CHRO and Deputy CHRO, scheduling meetings, and helping with meeting preparation as needed
Coordinating travel, processing expense reports, and managing reimbursements
Overseeing administrative workflows, internal operations, records management, and office communication
Tracking and supporting key project timelines, deliverables, and action items across multiple workstreams
Serving as an administrative liaison between the EVP and other university departments, external stakeholders, and partners
Maintaining confidential records and politically sensitive materials with discretion
Qualification
Required
Minimum of ten years' experience supporting senior executives
Previous experience managing board committees and interacting with executive leadership
Working knowledge of computer programs: MS Office, google suite and zoom
Ability to set priorities, exercise sound judgment and take initiative
Ability to use good judgement and discretion in handling confidential matters
Ability to handle multiple projects simultaneously
Strong customer service orientation and skills, with the ability to interact and collaborate with multiple constituencies
High level of attention to detail, professionalism and discretion
Excellent written and verbal communication skills
Preferred
Bachelor's degree preferred. (An equivalent amount of training, education and experience will be considered)
Benefits
PTO Overview
Company
Art Institute of Chicago
Art Institute of Chicago collects, preserves, and interprets works of art, representing the world’s diverse artistic traditions.
1001-5000 employees
H1B Sponsorship
Art Institute of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (3)
2022 (4)
2021 (3)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
M
Matthew W. Norris
Vice President of Enterprise Software & Analytics
Recent News
2025-10-01
2025-08-23
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