The MicDrop Agency · 12 hours ago
Operations & Admin Manager
Austin, Texas Metropolitan Area
Full-time
Hybrid
Mid, Senior Level
$60K/yr - $70K/yr
4+ years expThe MicDrop Agency is a growing PR and marketing agency seeking a full-time Operations & Admin Manager to enhance operational efficiency. The role involves supporting leadership across various functions including finance, vendor management, and logistics, while building systems to support agency growth.
Media and EntertainmentMarketingBrand MarketingBroadcastingPublic Relations
Responsibilities
Manage inbound info@themicdropagency.com emails and main phone line
Route inquiries to the appropriate team member
Respond to general inquiries using templates and brand guidelines
Build and maintain lists of relevant events, conferences, and speaking opportunities
Research organizers, media contacts, and decision-makers
Support outbound pitches for speaking, panels, podcasts, and event participation
Maintain a simple CRM or tracking system for outreach and follow-ups
Schedule and prep for new business meetings
Book and coordinate team travel (flights, hotels, transportation) for conferences, events, and offsites
Manage calendars and logistics for leadership travel
Support planning and execution of the annual team retreat (venue research, scheduling, budgeting, coordination)
Oversee bookkeeping coordination for both Canadian and U.S. entities (expense tracking, categorization, support for accountants)
Manage vendor invoicing, payment tracking, and financial organization
Support monthly financial reporting preparation and internal tracking dashboards
Own MicDrop’s software stack (subscriptions, access, renewals, permissions)
Act as the main point of contact for operational vendors
Maintain a master vendor list, contract terms, and renewal dates
Identify and implement workflow improvements as the agency scales
Support hiring by coordinating interviews and managing candidate communications
Coordinate new hire onboarding (accounts, welcome materials, internal introductions)
Manage and organize the MicDrop internship program
Coordinate employee and client gifts for milestones and launches
Book and coordinate monthly guest speakers for the team
Build and maintain an annual internal events and culture calendar
Qualification
Required
Based in or near Austin, Texas (preferred)
Bachelor's degree in business administration, management, operations, or related field
4–6+ years experience in operations, office management, or administrative leadership (agency or startup experience preferred)
Experience managing operational systems independently
Experience supporting bookkeeping, expense tracking, or financial administration (QuickBooks or similar tools preferred)
Comfortable managing invoice processing, expense categorization, and coordinating with external accountants
Comfortable coordinating across finance, vendors, hiring, and internal programs
Proficiency with Google Workspace; QuickBooks, FreshBooks, and Notion a plus
Strong organizational and time-management skills
Systems-minded with an interest in optimizing tools and workflows
Excellent written communication skills
Proactive, resourceful, and detail-oriented
Comfortable working across time zones and distributed teams
Benefits
Paid vacation
Time Off for Holidays: Memorial Day, Independence Day/July 4, Labor Day, Thanksgiving + the day after, Good Friday, + two flexible days of observance, and a paid break from Christmas Day through New Year’s Day
Access to our benefits package beginning the first day of the month following three months of employment
Opportunities for professional development
Flexible remote/hybrid work environment
Direct exposure to founders, industry leaders, and high-growth companies
Company
The MicDrop Agency
The MicDrop Agency offers PR and marketing services for startups, focusing on brand building, media relations, and strategic communications.
2-10 employees
Funding
Current Stage
Early StageRecent News
2025-04-12
2024-12-04
Company data provided by crunchbase