DivIHN Integration Inc · 12 hours ago
Engineering Administrative Assistant
Canton, NY
Contract
Onsite
Entry Level
$15/hr - $20/hr
2+ years expDivIHN Integration Inc is seeking an Engineering Administrative Assistant to support engineering teams with various administrative tasks. The role involves maintaining project spend data, coordinating meetings, and managing onboarding processes.
ConsultingSoftwareInformation Technology
No H1B
U.S. Citizen OnlyHiring Manager
Konda Lavanya
Responsibilities
Maintain project spend by entering and updating all capital and expense portfolio data into the database; request project charge numbers and support budget tracking in coordination with Finance
Prepare, analyze, and distribute monthly project spend, labour, and SAP-based reports for capital and expense projects
Track and update engineering, departmental, and operational metrics, including one-pager metrics, divisional vital fews, and routine reporting
Manage experimental parts tracking and assist process engineers with quoting activities
Coordinate purchasing requests, receipts, documentation, and contractor-related materials
Own logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments
Schedule meetings, conference rooms, vendor and visitor visits, and maintain shared calendars, distribution lists, and recurring meeting series
Organize onboarding for new employees, contractors, and interns, including materials, access requests, and system setup coordination
Route and track access requests, IT tickets, facilities service tickets, and other service requests for team members
Coordinate on-site trainings, seminars, and external travel or training logistics, including registrations, documentation, and itineraries
Manage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders with standardized naming and version control
Maintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness
Track deadlines for project documentation, presentations, OneFile submissions, and extension requests; send reminders and follow up with owners
Draft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team
Handle miscellaneous administrative and coordination tasks that reduce non-technical workload for engineers
Qualification
Required
HS Diploma or GED Minimum
Highly proficient with Microsoft Office tools such as Word, Excel, PowerPoint, & Outlook
Collaborate with key stakeholders to complete assigned tasks
Experience with scheduling tools, navigating stakeholder and location availability
Strong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously
Exceptional attention to detail in data entry, documentation, scheduling, and reporting
Ability to anticipate needs, follow up on open items, and independently resolve routine issues
Professional written and verbal communication skills for interacting with engineers, leadership, vendors, and cross-functional teams
Preferred
2+ years of previous experience as an Administrative Assistant
Company
DivIHN Integration Inc
DivIHN (‘Divine’) has served as a holistic Technology Consulting entity since 2002, committed to Client Success & Transformation.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Herald Ignatius Manjooran
Founder and CEO
Company data provided by crunchbase