OU Education Services · 7 hours ago
Administrative Operations Partner
Norman, OK
Full-time
Hybrid
Entry, Mid Level
$40K/yr - $50K/yr
2+ years expOU Education Services is a nonprofit organization focused on managing and expanding online learning for the University of Oklahoma System. The Administrative Operations Partner provides operational and administrative support to the Senior Leadership Team, ensuring smooth office operations and effective leadership support.
Education Management
Responsibilities
Manage complex calendars for designated SLT members, including scheduling, prioritization, and coordination of meetings
Coordinate recurring leadership meetings, 1:1s, and group sessions, ensuring logistics are prepared in advance
Prepare and distribute meeting agendas, materials, MS Teams links, room reservations, and follow-up communications
Draft and send scheduling-related and internal communications on behalf of SLT members
Track action items and follow up to support workflow clarity and accountability
Maintain organized documentation systems, shared files, and confidential records
Coordinate travel arrangements and process expense reports for SLT members
Serve as the first point of contact for SLT administrative requests and escalate sensitive, high-priority, or ambiguous matters to the Executive Assistant to the CEO
Oversee day-to-day office operations to ensure a well-maintained, organized, and welcoming environment
Order and manage office supplies, equipment, and technology accessories
Coordinate on-site meetings, trainings, and internal events, including logistics, catering, materials, and setup
Act as the primary on-site liaison for building management, facilities, maintenance, and security
Coordinate travel, lodging, agendas, and hosting needs for visiting partners, candidates, and team members
Maintain office documentation, shared calendars, and contact lists
Identify and implement operational improvements that enhance efficiency and the overall office experience
Report directly to the Executive Assistant to the CEO
Partner closely with SLT members, employees, and cross-functional teams
Support the EA function by maintaining templates, checklists, and standard operating procedures (SOPs)
Adhere to established escalation guidelines and leadership support processes
Qualification
Required
2–4 years of experience in executive support, administrative operations, office management, or a related role
Experience supporting senior leaders in a fast-paced environment strongly preferred
Exceptional organizational and time-management skills with strong attention to detail
Clear, professional written and verbal communication skills
Ability to manage competing priorities with discretion and sound judgment
Proficiency with Microsoft Office (calendar, email, documents); comfort learning new tools
Professional demeanor with strong interpersonal skills
Ability to maintain confidentiality and handle sensitive information appropriately
Benefits
Competitive salary and benefits package
401(k)
Wellness reimbursement
Opportunities for professional development and career growth
Hybrid work environment promoting work-life balance
Company
OU Education Services
OU Education Services (OUES) is a not for profit organization focused on providing online learning services to the University of Oklahoma to meet the online education needs of adult learners.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase