Louis Ptak Construction, Inc. · 10 hours ago
Payroll and Office Operations Coordinator
Novato, CA
Full-time
Onsite
Mid Level
3+ years expLouis Ptak Construction is a reputable General Contractor and Carpentry Subcontractor based in California, known for its exceptional projects. They are seeking a Payroll and Office Operations Coordinator to manage payroll processes and oversee daily office operations in their Novato office, ensuring smooth collaboration among teams and supporting HR functions.
ConstructionArchitecture & DesignArchitectureCivil Engineering
Responsibilities
Weekly payroll coordination, including checking time entries, cost codes, approvals, and preparing reports for finance
On-site onboarding logistics, desks, and workstation setup, and basic account requests for new hires tied to the Novato office
Manage daily office operations in Novato, including supplies, vendors, facilities, and maintaining shared spaces in a professional, organized manner
Support for HR and finance with forms, files, and payroll questions, treating all employee information as confidential
Simple checklists and recurring task calendars for payroll, onboarding, vendors, and office routines, with updates when processes change
Support Spanish-speaking employees by translating and explaining company updates, payroll information, and HR communications between Spanish and English as needed
Qualification
Required
3+ years of experience in payroll support and office management, ideally in construction, architecture, or a design-focused firm
Previous work with timekeeping and payroll data, and interest in learning tools like Procore and Sage
Strong experience using Excel and managing complicated spreadsheets
Professional, clear communication with field crew, office staff, vendors, and leadership
High attention to detail, strong follow-through, and comfort working from detailed checklists
Work in the Novato office Monday through Friday. Ability to travel to local job sites (SF, North Bay) about 5%
High level of confidentiality with payroll and employee information
Bilingual (written and spoken) in Spanish and English, to support translation of conversations with field employees
Benefits
401(k) with 4% match
Dental, vision, and health insurance
Paid time off
Employee assistance program
Referral program
Company
Louis Ptak Construction, Inc.
We specialize in general contracting, finish carpentry subcontracting, and green building.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase