Olympus Property · 1 day ago
Executive Assistant - Newport Beach, CA
Newport Beach, CA
Full-time
Onsite
Mid Level
$75K/yr - $95K/yrOlympus Property is a recognized employer dedicated to providing exceptional support and growth opportunities. The Executive Assistant role involves supporting the leadership team in Newport Beach, managing schedules, coordinating meetings, and assisting with various administrative tasks.
Real Estate
Responsibilities
Serves as the executives' eyes and ears, relieving the executive and his staff of administrative duties and ensuring the executive is on schedule and meets deadlines
Maintains executive's calendar – serves at gatekeeper and reviews with executive on a weekly basis. Keeps the executive on track for appointments and deliverables
Answers phone calls and directs them appropriately. Records notes and messages for the executives
Serves as the office receptionist and administrator to include greeting visitors, answering phone, managing incoming and outgoing mail, filing and maintaining office cleanliness to include the kitchen. Manages office supplies and equipment maintenance
Schedules and arranges executive meetings. Prepares conference rooms for presentations and meetings. Creates and distributes meeting minutes for executive meetings
Makes travel arrangements for executives; provides detailed itinerary to travelers. Anticipates disruptions in travel details and takes initiative to ensure minimal inconvenience to executives
Picks up and delivers business-related correspondence in the immediate geographic area
Works with executives to create presentations/briefs and maintain spreadsheets for meetings and/or investors, brokers, company executives, etc. Organizes and maintains required documents for acquisitions, dispositions and marketing initiatives
Assists C-Suite and Directors with various tasks as time permits
Assists in event planning for investor meetings and/or conferences, as well as office team outings and office socials
Maintains the calendar for the company plane and serves as the coordinator for all flights for the company's plane. Weekly updates to the pilots of the plane's schedule
Assists in event planning for investor meetings and/or conferences
Maintains the calendar and availability of the Principal's international rental property/properties
Performs as a liaison between the executive Principal and household staff as required
Assists Acquisitions and Operations departments with coordinating and booking for: due diligence trips, property takeovers
Schedules and arranges retreats for executives
Assists Principal with personal errands as required. Sound judgment and extreme confidentiality is required regarding screening calls and executing personal errands. Coordinates and assists with an assortment of jobs for Principal outside of the office which may include items requiring attention at his personal residence
Qualification
Required
Proven experience working as a personal assistant required
Basic data gathering and troubleshooting skills
Excellent verbal and written communication skills
Minimum of high school diploma or GED required
Strong ability to maintain confidentiality and manage confidential information
Strong phone contact handling skills and active listening skills
Strong customer service and social skills
Ability to multi-task, prioritize and manage time effectively. Highly organized
Able to meet changing priorities and deadlines
Follows instructions clearly and accurately within a timely fashion
Able to balance multiple tasks simultaneously, including project administration, monitoring, and execution
Proficiency in MS Office products including Outlook, Word, Excel, and Power Point
Proactive and enthusiastic about delivering positive results
Must either be a notary or be willing to acquire a notary bond (paid for by Olympus)
Preferred
Bachelor's Degree preferred
Benefits
Medical, Dental, & Vision Coverage
Educational Assistance & Tuition Reimbursement
Pet Insurance
401(k) with Employer Matching
Short-term & Long-term Disability
Critical Illness & Accidental Injury Coverage
Life & AD&D Insurance
Paid-Time Off Program
Apartment Rental Allowance
Sabbatical
Career Pathing
Budget Camp & Leadership Conferences
Team Building & Annual Events
Opportunities for Growth
Fun "Culture Days"!
Company
Olympus Property
Olympus Property is a real estate agency that provides residents with high-end apartment homes and exceptional customer service.
Founded in 1992
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Nehal Patel, CPA
Chief Financial Officer
Wade Madden
Chief Operating Officer
Recent News
2025-12-18
Company data provided by crunchbase