Ward and Smith, P.A. · 3 days ago
Legal Administrative Assistant (Intellectual Property)
New Bern, NC
Full-time
Onsite
Entry Level
1+ years expWard and Smith, P.A. is a full-service law firm with multiple offices throughout the Carolinas. They are seeking an Intellectual Property Administrative Assistant to provide personalized and proactive administrative support to attorneys and paralegals.
Consulting
Responsibilities
Provide a higher level of personalized and proactive administrative support to attorneys and paralegals
Executive support
Project management
Calendar support
Contact maintenance
Client relations
Notary
Physical and electronic file management
Mail processing
Research
Technology support including, but not limited to: emailing documents in PDF and non-PDF format, scanning documents, assisting with electronic filings, locating documents in document management system, assisting with the setup of teleconferences, and internet-based research
Word processing work including, but not limited to: typing transcription, drafting, revising, proofing, and printing correspondence, memoranda, and legal documents using various software applications
Qualification
Required
Basic bookkeeping, accounting, and math skills required
Must have NC Notary Public commission or the ability to obtain same
Well organized, with strong time-management skills
Excellent analytical skills
Thrive in a fast-paced environment, managing shifting priorities
Ability to make clear and timely decisions
Develop a work schedule, set goals, and create/implement action plans to monitor progress
Extremely adaptable, as this position has a large range of tasks and grows with the team's growth
Adept at independent problem solving when necessary
Strong written and verbal communication skills
Ability to exercise tact, discretion, and the initiative to efficiently meet the demands of the team
Handle and protect highly confidential and proprietary information
Mastery of PDF software products
Mastery of Microsoft Office suite programs
Preferred
Associate's degree or higher education preferred
One to three years of administrative experience, preferably in a law firm setting
Benefits
401(k)
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Employee discount
Free parking
Health insurance
Health savings account
Life insurance
Opportunities for advancement
Paid time off
Parental leave
Professional development assistance
Profit sharing
Retirement plan
Travel reimbursement
Tuition reimbursement
Vision insurance
Wellness program
Company
Ward and Smith, P.A.
Ward and Smith is a law firm offering legal services in Asheville, Greenville, and Raleigh.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Joseph Schouten
Litigation Partner with a focus on Intellectual Property
Laura V. Hudson
Chief Marketing Officer
Company data provided by crunchbase