Guidehouse · 7 hours ago
Administrative Support Specialist
Arlington, VA
Full-time
Onsite
Mid Level
3+ years expGuidehouse is a company that provides high-level administrative support to Program Managers within the Defense Advanced Research Projects Agency (DARPA). The Administrative Support Specialist will perform a variety of administrative management functions, resolve challenges, maintain systems, and prepare documentation while also supporting technical and program management tasks.
AdviceConsultingManagement Consulting
No H1B
Security Clearance Required
Responsibilities
Compose correspondence for leadership signature and route documents for action with follow-up to ensure timely completion
Serve as a primary point of contact for internal and external stakeholders requiring Front Office engagement
Manage calendars, schedules, and operational trackers to keep leadership informed and prepared
Monitor, track, and manage all incoming taskers, action items, and deadlines using established tools
Support time and attendance activities; familiarity with TATEL is strongly preferred
Manage and administer SharePoint sites, including content, permissions, and workflow automation
Develop interactive dashboards and reporting tools using MS Power BI
Collaborate with stakeholders to assess knowledge management needs and recommend effective solutions
Assist with development and maintenance of internal and external websites
Submit purchase requests for contract services through Ariba and complete annual property reports
Qualification
Required
An ACTIVE and CURRENT SECRET federal security clearance
Associate's Degree
THREE (3) years of increasingly responsible administrative support experience, including two (2) years supporting executive-level management
Preferred
Bachelor's degree
An ACTIVE and MAINTAINED 'TOP SECRET/SCI (TS/SCI)' Federal or DoD security clearance
Intermediate to advanced proficiency in Microsoft Office Suite and related tools
Experience with tracking and scheduling short-term and long-term meetings for leadership, including external and internal meetings
Experience with administrative tasks, including ensuring packages are signed by leadership in a timely manner and assisting clients with basic IT needs and issues as they arise
Ability to work closely with colleagues to manage invitations and higher-level engagements for agency leadership, ensuring they have received the necessary materials to prepare for all upcoming engagements
Ability and desire to learn about program details and expand your skillset in a fast-paced environment
Ability to learn client specific processes for records management and other administrative tasks
Experience working within the Department of Defense
Benefits
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
Company
Guidehouse
Guidehouse offers consulting services for public and commercial markets with expertise in management, technology, and risk consulting.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.75MKey Investors
Mission Daybreak
2023-11-06Acquired
2023-02-16Grant· $0.75M
Leadership Team
Scott McIntyre
Chairman and CEO
Alicia Harkness
Partner
Recent News
PR Newswire
2026-02-03
Washington Technology
2026-01-16
Company data provided by crunchbase