Northwestern University · 19 hours ago
Program Coordinator
Chicago, IL
Full-time
Onsite
Entry Level
$51K/yr - $65K/yr
1+ years expNorthwestern University is seeking a Program Coordinator for the Third Coast Center for AIDS Research. The role involves coordinating programmatic activities, managing events, and providing administrative support to leadership-led committees while ensuring compliance with necessary regulations.
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Responsibilities
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project
Coordinates programming, workshops, meetings, etc. including speakers, agendas, etc
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner
Manages seminars, presentations, workshops, etc. based on goals/objectives
Identifies & obtains external expertise as needed and works with content experts for current and new programs
Reviews programs/projects to increase efficiencies to support growth
Manages speaker selection, communication, and topic development
Leads program/project updates and improvements
Ensures compliance with all necessary organizations
Prepares documentation as required
Interfaces with accreditation bodies
Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
1 year program/project administration or other relevant experience
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required
Experience or interest in working on HIV/AIDS related research programs
Excellent communication skills with effective spoken and written communication
Strong organizational skills and the ability to prioritize tasks
Preferred
A bachelor's degree and 1-2 years of administrative support experience
2 years administrative support experience in a university setting
Experience coordinating events in a university setting
Experience working in public health, psychology, and/or biomedical research
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Tools and resources for developing your professional potential or continuing your formal education
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
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