SPECTRAFORCE · 14 hours ago
Project Assistant
Kansas City, MO
Full-time
Onsite
Mid Level
$19/hr - $22/hr
4+ years expSPECTRAFOR is seeking a Project Assistant who will be responsible for performing general administrative support for various company projects. The ideal candidate must be detail-oriented and capable of supporting multiple managers and project teams in a fast-paced environment.
Enterprise SoftwareConsultingLegalInformation TechnologyCRM
Hiring Manager
Sangram Rathore, MBA
Responsibilities
Keep and maintain project files
Maintain project email box
Document Control / Document Management (initial primary focus)
Track projects and produce monthly progress reports
Work with specifications, changes, and final project documentation
Facilitate project-related questions and research information
Maintain tracking systems for projects
Record minutes from Project Manager meetings
Answer phones and direct calls
Read, sort, and distribute incoming mail
Collect bills and invoices
Type memos, correspondence, reports, and other documents
Make travel arrangements
Prepare outgoing mailings and labels, including emails and faxes
Organize and maintain filing systems
Coordinate client or vendor lunches, including setup and cleanup
Reserve conference rooms and coordinate with internal support departments
Order and maintain office and project supplies
Arrange equipment maintenance or setup
Maintain department calendar and roster
Provide occasional project assistance for managers
Assist with PowerPoint presentations
Utilize Microsoft Access to store and retrieve data
Help coordinate clerical needs of special projects
Complete weekly timecards
Make copies of printed materials
Perform additional duties as assigned by supervisor
Qualification
Required
High School Diploma or equivalent
Minimum five (5) years of office/clerical experience, OR
Associate's Degree + 4 years of experience
Bachelor's Degree + 2 years of experience
Microsoft Office experience is required
Preferred
Detail-oriented
Self-starters
Strong communicators
Backgrounds that translate well include coordination, logistics, customer-facing, or multi-tasking roles
Professional maturity
Strong organizational skills
Company
SPECTRAFORCE
Welcome to SPECTRAFORCE, your gateway to NEWJOBPHORIA™! Established in 2004, SPECTRAFORCE is now one of the largest and fastest growing U.S.
1001-5000 employees
H1B Sponsorship
SPECTRAFORCE has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (1)
2022 (6)
2021 (8)
2020 (7)
Funding
Current Stage
Late StageCompany data provided by crunchbase