City of New York · 11 hours ago
Program Coordinator
Queens, NY
Full-time
Onsite
Entry Level
$63K/yr - $72K/yr
2+ years expThe City of New York is seeking a Program Coordinator for the Department of Design and Construction's Operations Division. This role involves supporting continuity of operations planning, maintaining essential documentation, and assisting with emergency preparedness initiatives.
GovernmentLegalPublic Relations
No H1B
Responsibilities
Assisting with the quarterly maintenance of the DDC Continuity of Operations Plan (COOP), including requesting unit updates, tracking changes, collecting division head endorsements, and publishing the updated plan
Maintaining the COOP Executive Playbook by updating senior staff contact rosters and reflecting on any role or escalation changes
Monitoring compliance status to ensure all quarterly maintenance submissions meet established deadlines
Organizing COOP materials by maintaining a clear and consistent folder structure and ensuring that the most current versions of the COOP plan, executive playbook, meeting minutes, incident reports, and guidance documents are readily accessible
Assisting in planning and delivering the annual tabletop exercise by developing agendas, creating presentation materials, and facilitating exercise sessions
Serving as the primary point of contact for Everbridge, including managing Everbridge contact lists and system testing, maintaining essential staff, Emergency Response Team, and senior leadership lists, adding and testing break-glass credentials as needed, and documenting notification procedures and mobile application access to support continuity operations
Drafting, updating, and refining standard operating procedures and related agency guidelines
Attending COOP conferences, meetings, and interagency working groups as needed, and providing operational support to staff contributing to initiatives across the Operations Division
Assisting with other emergency preparedness initiatives both within the Operations Division and agency-wide, and supporting additional areas as needed to address workforce need and operational requirements
Qualification
Required
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above
Authorization to work in the United States is required for this position
Preferred
Proficiency in Microsoft Office Suite with emphasis on advanced Microsoft Excel Skill pertaining to Data entry and formatting, creating simple formulas, navigating the interface, managing worksheets, presenting data in basic charts, sorting, and filtering data and performing basic calculations
Using pivot tables to reorganize information, should also have mastery over analysis functions and lookup functions like VLOOKUP, INDEX, and MATCH
Knowledge of how to create advanced charts and use forecast & trend tools
Excellent research & analytical, problem-solving, and written communication skills
Benefits
Public Service Loan Forgiveness
Company
City of New York
City of New York, often called as New York City, is the most populous city in United States.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carl G Esposito
Chief Information Security Officer
Dawn Miller
Senior Advisor to the Chief Climate Officer
Recent News
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