Event Connections Group · 1 day ago
Event Manager - Travel Incentives & Meetings
Severna Park, MD
Full-time
Hybrid
Mid Level
3+ years expEvent Connections Group (ECG) is a high-end boutique events agency located in the Baltimore-Washington metropolitan area, specializing in travel incentive programs and corporate meetings. The Event Manager will be responsible for designing, planning, and executing incentive travel and meeting programs, managing logistics, budgets, and client expectations to deliver exceptional event experiences.
LifestyleEvent ManagementEventsLoyalty Programs
Hiring Manager
Jack Hartley
Responsibilities
Design, plan, and execute incentive travel and meeting programs from inception to completion
Collaborate with internal teams and external vendors to ensure seamless logistics
Manage budgets, timelines, and client expectations with precision
Innovate and troubleshoot to deliver customized, memorable experiences
Lead multiple client programs managing all event logistics (25-700 attendees) including:
Budget
Timeline
Vendors
Hotel: rooming lists, room blocks, banquet event orders, audio visual requirements, room deliveries, arrival and departure procedures, registration/hospitality setup, onsite activities, pre-con meeting
DMC: ground transportation, offsite activities, décor and entertainment, local staff
Air Travel: liaise with agency to secure flight manifests booked by agency
Printing and Creative: design, signage, and collateral production
Gifting: room gift/giveaway orders and international shipping
Client-facing video meetings
Develop agenda and meeting recap
Create concept proposals/outlines
Draft event specifications document for onsite event management
Post-program: reconcile all vendor bills, and finalize event budget and actual expenditure
Event debrief and analysis
Collaborate with Registration Manager on the following program related deliverables/services:
Development, deployment and management of event website and registration platform
Registration and data management to include:
Hotel room block management & hotel room list management
Creating emails and communications
Oversee management of attendee inquiries & track changes
Management of attendee extension requests with client, hotel and air partner
Air block management and air reservation support in liaison with air partner
Generating Arrival & Departure Manifests
Activity registration management: capacities, minimums and maximums
Provision of list and reports (registration, air, hotel, vendors, etc.)
Onsite registration preparations including print materials, welcome packets, giveaways, seating charts, staff binders and name badges
Post-Program: Provision all final attendee registration reports, final air manifest, final activity manifests and reconcile associated vendor bills
Qualification
Required
Proven experience managing high-level corporate incentive travel programs
Exceptional organizational and communication skills
Ability to thrive in a fast-paced, collaborative environment
Strong proficiency with Google Suite and Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
Experience with Event Management Software
Experience with Mobile Event App creation and promotion
College degree is required
Minimum 3-5 years' experience in incentive/meeting industry
Agency/Incentive travel program experience required
Ability and willingness to travel up to 15% of time
International Travel required
During the onsite execution of meetings, early morning and evening hours as well as weekends may be required
During high volume planning periods, longer hours may be required
Preferred
Certified Meeting Professional (CMP) designation is preferred
CMP certification (preferred)
In office work at our Severna Park, MD location is preferred however possible for hybrid/remote
Company
Event Connections Group
Event Connections Group specializes in corporate event planning and offers site search, on-site management, and program management services.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase