The Forum Group · 1 day ago
Executive Legal Assistant
NYC Metro Area
Full-time
Onsite
New Grad, Entry Level
$90K/yr - $100K/yrThe Forum Group is seeking an Executive Legal Assistant to perform complete secretarial duties for assigned attorneys and other members of the practice group. This role involves preparing and editing documents, maintaining calendars, and managing client files while demonstrating a high level of ethical conduct and confidentiality.
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Hiring Manager
Daniele Delfino (DeMaio)
Responsibilities
Prepare and edit documents such as letters, memos and emails to clients, Firm members, consultants and opposing parties
Docket deadlines, responses, replies, hearings, trials, etc. for assigned practice group
Maintain calendars and schedules for assigned attorneys
Maintain, file and organize client files in the Firm’s Document Management System
Field attorney calls and route appropriately
Assist attorneys with incoming mail, email management, and office organization, as requested
Enter billable time into Firm’s billing system
Prepare and submit attorney expense reports to the Accounting Department
E-file with appropriate state agencies and courts
Prepare New Matter Reports, people lists, and engagement letters
Prepare court documents, case citations, conference papers and other documents according to rules of required formatting
Provide vacation/absence coverage for other Secretaries as needed
Demonstrate a high level of ethical conduct and ability to maintain confidentiality of sensitive client and Firm information
Additional administrative duties as assigned, such as scheduling conference rooms, ordering meals, making copies, making reservations and travel arrangements, etc
Qualification
Required
Knowledge of policies, procedures, formats and styles, and specialized terminology
Prepare and edit documents such as letters, memos and emails to clients, Firm members, consultants and opposing parties
Docket deadlines, responses, replies, hearings, trials, etc. for assigned practice group
Maintain calendars and schedules for assigned attorneys
Maintain, file and organize client files in the Firm's Document Management System
Field attorney calls and route appropriately
Assist attorneys with incoming mail, email management, and office organization, as requested
Enter billable time into Firm's billing system
Prepare and submit attorney expense reports to the Accounting Department
E-file with appropriate state agencies and courts
Prepare New Matter Reports, people lists, and engagement letters
Prepare court documents, case citations, conference papers and other documents according to rules of required formatting
Provide vacation/absence coverage for other Secretaries as needed
Demonstrate a high level of ethical conduct and ability to maintain confidentiality of sensitive client and Firm information
Knowledge of office administration, clerical procedures, and recordkeeping systems
Advanced communication and interpersonal skills
Strong attention to detail
Strong time management skills with a proven ability to meet deadlines
Ability to use standard office equipment such as computer, desk scanners, copiers, and scan faxes
Ability to anticipate work needs and follow through with minimal direction; takes initiative
Ability to quickly learn and integrate new technical skills and knowledge; seek out avenues to enhance technical skills
Ability to prioritize, organize workflow, and use time efficiently
Ability to perform at high levels in a fast-paced, ever-changing work environment and to pivot quickly, responding with flexibility to changing priorities and work demands
Ability to act with discretion, tact, and professionalism in all situations
Company
The Forum Group
We are located at 550 Seventh Avenue, 21st Floor, New York, NY 10018. Our walk-in hours are from Monday-Friday at 9am-12pm.
Founded in 1974
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown1996-03-25Acquired
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