City of Brookhaven, Georgia · 8 hours ago
Administrative Assistant - Front desk receptionist
Brookhaven, GA
Full-time
Onsite
Mid Level
3+ years expCity of Brookhaven, Georgia is seeking an Administrative Assistant to provide excellent customer service as a front desk receptionist. The role involves greeting guests, answering phone calls, managing schedules, and assisting with various administrative tasks.
CommunitiesGovernmentPublic SafetyService IndustryWellness
Hiring Manager
Kashmir W.
Responsibilities
As the front desk receptionist for the City Centre, you will greet and welcome guests before directing them to appropriate department during regular business hours and during evening city council meetings, City Events, and other public meetings
Answers phone and direct all incoming calls to appropriate party promptly and efficiently
Performs special projects as directed by the Executive Assistant
Schedules bi-weekly Mayor and City Council dinners, Order City Councils meals, and keeps a spreadsheet of each District Representative meal choices
Prioritizes and manages multiple projects simultaneously with follow-through on issues in a timely manner
Reviews and summarizes miscellaneous reports and documents
Schedules and coordinates calendars appointments for various community organizations
Assist the Executive Assistant in coordinating public meetings, preparation of presentations, and other meeting materials as needed
Manage signage for posting meetings, and closed holidays
Keep an orderly, safe, and clean lobby area, offering coffee to guests, who are waiting for services
Maintain security by following procedures, monitoring logbook, and issuing visitor badges
Maintain and keep inventory of the elected officials and city staff’s business cards at the front desk
Keep track of breakroom and coffee service supplies and notify the Facility Services when supplies are needed
Sort incoming mail and packages. Notify the departments by email as directed
Schedule Facility Services when floors and restrooms need deep cleaning services and/or waxing
Submit service requests to Facility Services as needed
Schedule shredding services through Facility Services
Assist with Special event set-up and break down as needed
Perform all other job-related activities as assigned
Qualification
Required
Two (2) years of study at an accredited college or university
Three (3) years of experience performing work related to Administrative, customer service duties or equivalent education, and/or experience as described
Present positive attitude along with superior verbal communication skills
Exercise discretion and sound judgment
Excellent organization and time management skills
Ability to multi-task effectively
Strong people skills, ability to work in a team environment when required, and a high degree of tact
Ability to work independently and proactively while demonstrating initiative
Exercise independent thinking and good judgment
Ability to interpret policies, administrative regulations, legislation and accurately explain to others
Ability to maintain confidential and exercise considerable skill in handling sensitive information and data
Exceptional written communication skills; to prepare clear, concise, grammatically correct letters, memos, staff meeting minutes and other written documents
Preferred
Graphic design and/or use of design related apps knowledge is a plus
Company
City of Brookhaven, Georgia
The City of Brookhaven, located in metro Atlanta, provides support and services to its 58,000 residents.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Patricia Burke Hansen
Director Of Strategic Partnerships
Recent News
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