Association of International Certified Professional Accountants · 10 hours ago
Front Desk Coordinator - CAQ (Part-Time)
Washington, DC
Part-time
Onsite
Mid Level
$28.05/hr - $33/hr
3+ years expThe Association of International Certified Professional Accountants is a leading non-profit organization dedicated to enhancing investor confidence and public trust in the global capital markets. The Front Desk Coordinator serves as the first point of contact, ensuring exceptional customer service and supporting CAQ administrative operations with professionalism and efficiency.
Education
Responsibilities
Provide in-person front desk coverage from 8:00 AM – 3:00 PM, Monday – Thursday with allowances to shift days based on office needs. Greet visitors warmly, assist with inquiries, and ensure a positive experience for all guests
Answer all calls to the primary office line, screen and direct inquiries, and provide prompt and professional responses
Oversee the cleanliness and orderliness of the reception area, meeting rooms, and common spaces. Ensure areas are well-stocked and maintain office plants
Receive, sort, and distribute incoming mail and packages. Manage outgoing mail procedures, including scheduling couriers when necessary
Manage the electronic access control system for the suite, fob/card programming, and visitor registration, ensuring secure entry in coordination with building security. Maintain an adequate supply of access cards and request replacements as needed
Act as the primary liaison for facility-related needs, including work orders, pest control, janitorial services, and general maintenance. Notify staff of any office disruptions and oversee the resolution of facility issues
Manage office assets, including copiers, kitchen appliances, furniture, and associated keys. Ensure new employees have properly equipped workspaces and coordinate any changes to the office layout. Maintain an accurate inventory of office and kitchen supplies, placing timely orders while staying within budget
Work closely with CAQ’s Event Manager to ensure all meeting needs are met. Coordinate and set up meeting rooms, ensuring proper arrangement of furniture, materials, and technology. Assist with reserving conference room spaces and addressing any logistical requirements
In collaboration with the CAQ Events Manager, coordinate food services for meetings, including setup, breakdown, and cleanup. Maintain the office kitchen and breakroom by keeping supplies stocked, monitoring expiration dates, and ensuring cleanliness and organization
Act as backup support to the IT Manager with: IT hardware inventory; conference room AV equipment, assisting staff with system connectivity; and ad hoc tasks, as needed
Serve as backup support to the Sr. Manager, Office Operations & HR to ensure all new vendors are registered accurately. Submit contracts for processing, track approvals, and maintain proper documentation
Reconcile and process invoices within a timely manner. Maintain accurate financial records for tracking office expenses
Reconcile CAQ’s corporate credit card transactions, ensuring timely processing and accurate documentation
Assist team members with administrative tasks, including time and expense report processing, travel arrangements, scheduling, and ad hoc tasks
Schedule and organize internal and external meetings, maintaining checklists, tracking requests, and ensuring all logistics are in place
Maintain and coordinate team calendars, appointments, calls, meetings, and travel itineraries, ensuring all information is updated and accurately reflected
Prepare and send email communications to staff regarding important updates, reminders, and organizational programs such as building events
Qualification
Required
Exceptional interpersonal, teamwork, and communication skills
Strong attention to detail and organizational skills
Effective time management skills with the ability to prioritize and complete multiple tasks efficiently, accurately, and seamlessly while supporting other team members
Advanced proficiency with Microsoft Office 365, particularly Outlook, Word, Excel, and Power Point
Resourceful self-starter who takes initiative on tasks and requests
Demonstrates transparency, sound judgment, discretion, and the highest levels of confidentiality
Possess good sense of Situational Awareness at a corporate level
Flexibility to adjust hours/days as required, given minimal advance notice
High School degree / GED
Minimum of 3-5 years of successful administrative support experience in a professional office environment supporting multiple team members or hospitality role
Preferred
BA degree a plus
Working knowledge of Salesforce (or similar CRM) and project management software a plus
Benefits
This part-time position is eligible for benefits.
Company
Association of International Certified Professional Accountants
The Association is the most influential body of professional accountants, combining the strengths of the American Institute of CPAs.
1001-5000 employees
H1B Sponsorship
Association of International Certified Professional Accountants has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
2021 (2)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Susan S. Coffey, CPA, CGMA
Chief Executive Officer - Public Accounting
Summer R.
Committee Member - CFO Conference Steering Committee
Recent News
Business Insider
2025-11-11
2025-04-24
The Straits Times
2025-03-07
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