Aston Carter · 18 hours ago
Business Operations And Office Manager
Falls Church, VA
Contract
Onsite
Mid Level
$38/hr - $41/hrAston Carter provides corporate talent solutions globally and is seeking a proactive Office Manager & Business Operations Support Manager. This role involves overseeing daily operations, business development efforts, and administrative needs in a creative environment.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Oversee day-to-day studio operations, ensuring a clean, efficient, and well-supported work environment
Serve as the primary point of contact for vendors, building management, IT services, and office supply providers
Manage office equipment, technology troubleshooting, and maintenance coordination
Coordinate in-office events, team meetings, staff celebrations, and client visits
Maintain office policies, procedures, and internal resource documents
Support onboarding of new hires, including workspace setup and orientation
Monitor and maintain inventory of materials, samples, and studio resources
Manage the end-to-end proposal process, including RFP review, team coordination, scheduling, and deliverables
Draft, edit, and format proposals, qualifications packages, capability statements, and marketing collateral
Maintain and update firm résumé content, project descriptions, staff bios, and portfolio assets
Support CRM updates, pipeline tracking, and business development scheduling
Assist with research on prospective clients, competitors, and project opportunities
Coordinate interview preparation sessions and organize submission documents
Assist in maintaining the firm website, social media posts, and marketing presence as needed
Assist leadership with scheduling, resource planning coordination, and staffing updates
Support project setup activities including contracts, subconsultant agreements, fee schedule uploads, and budget templates
Help track timesheets, expenses, and internal compliance deadlines
Run basic operational and financial reports as directed (utilization, pipeline summaries, etc.)
Organize internal project files, templates, and shared resources for efficiency
Provide administrative support to project managers for documentation needs
Qualification
Required
Strong writing, editing, and formatting skills; experience preparing proposals or client-facing materials preferred
High proficiency with Microsoft Office Suite (Word, PowerPoint, Excel); Adobe InDesign a strong plus
Excellent organizational and multitasking abilities; comfort managing competing deadlines
Strong interpersonal skills and ability to communicate effectively with internal teams, clients, and vendors
Self-starter attitude with the ability to anticipate needs and improve processes
Interest in working in a creative, collaborative studio environment
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
Founded in 1997
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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