City of Bay City, Michigan · 12 hours ago
Accounts Payable - Payroll Technician
Bay City,MI,US
Full-time
Onsite
New Grad, Entry Level
$19.29/hr - $19.29/hrThe City of Bay City is seeking an Accounts Payable/Payroll Technician to join their Fiscal Services Department. This role involves maintaining accounts payable functions and shared payroll operations, ensuring compliance with state and federal regulations while processing payments and payroll data efficiently.
Government Administration
Responsibilities
Ensures that payments to vendors are completed in a timely, accurate and efficient manner. Take the Lead problem resolution between vendors and city departments and divisions
Processes accounts payable; sorts invoices, codes to proper accounts, investigates any conflicting information, obtains authorizations and submits to appropriate
Enters batches and edits payables within established deadlines. Verifies status of payable from supplier and employee inquires and files. Verifies that all supporting information is properly scanned into the Accounts Payable system for filing prior to processing for
Generate and compiles reports as requested. Provides information for developments for budget requests as directed
Initiates posting of accounts payable journal entries to general ledger and prepares budget progress reports
Audits documents and reports for accuracy and assists in compiling information for use in annual audits and year-end close. Acts as liaison with other departments
Coordinates and processes all Accounts Payable payments, including edit reconciliation, preparation and Also audits monthly credit card statements for compliance with City policy
Performs general accounting functions specifically related to accounts payable. Reconciles and maintains specialized accounting records related to specific cost or revenue areas
Support activities related to the functional area, including serving as the back-up for
Prepares and distributes 1099 forms for
Assembles an accurate accounts payable listing at the end of the fiscal
Reviews all accounts payable transactions entered by City Departments for proper documentation and compliance with all City policies, procedures and practices
Perform other duties as required
Performs all maintenance and verification of payroll data, including time records, deductions, garnishments/levels, accruals, tax information, stipend payments, etc. and maintains all payroll files and records
Processes bi-weekly payroll within established deadlines and handles the necessary deduction disbursements via Accounts Payable. Processing and distributing annual W-2's
Communicates effectively with timekeepers, managers and employees regarding payroll processes and resolves any issues or discrepancies in a timely manner. Also assist with training all end-users using the timekeeping and/or self-services software
Handles all reporting for City Retirement plans (MERS, Mission Square), and other related payroll reporting including electronic fund transfers to financial institutions
Compiles the payroll portion of workers' compensation data, coordinates information between the City and third-party administrators, and assist with the annual workers' compensation audit
Prepares and distributes various reports necessary for state or federal agencies, budgeting, contracts negotiation, or other City planning processes. Also handles employment and/or wage verifications
Ensures employees on unpaid leaves of absence remit to the City of Bay City any missed deductions during the unpaid leave
Responsible for data entry of voluntary employee deductions including but not limited to Health Savings Accounts, 457 and Roth IRA elections
Perform other duties as required
Qualification
Required
Substantial skills, knowledge, and demonstrated ability in a variety of office computer software including, but not limited to: windows, Microsoft office, and New World Financial system
Thorough knowledge and demonstrated ability in the operations of various office equipment including but not limited to, computer (both networking and personal), copy and facsimile machines
Ability to work independently on responsible and confidential assignments and use discretion in handling all confidential information
Strong attention to detail and ability to work effectively in a team environment is required
Ability to communicate effectively with employees, management, vendors and the public via written, verbal and electronic communication
Associate's degree in a business-related field or an equivalent combination of experience and / or training in the payroll and/or accounts payable fields
Substantial skills, knowledge, and ability in office procedures, records management business English, and computer operations
Must possess and maintain a valid State of Michigan Driver's license
Company
City of Bay City, Michigan
Local Unit of Government located in Bay County, Michigan and a part of the greater Great Lakes Bay Region.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase