Quick Response Fire Supply, LLC (QRFS.com) · 12 hours ago
Purchasing Coordinator
Ashland, VA
Full-time
Onsite
New Grad, Entry LevelQuick Response Fire Supply, LLC is growing fast and is seeking a Purchasing Coordinator to ensure efficient purchasing execution. The role involves managing purchase orders, vendor communications, and issue resolution to maintain smooth operations.
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Responsibilities
Purchase orders are created and sent based on approved instructions
Vendors confirm orders and ship on time
Delays and issues are identified early and actively resolved
Internal teams know what’s coming in and when
Prepare and send inventory and drop-ship purchase orders based on approved inputs
Ensure quantities, pricing, and details are accurate in every PO
Track open purchase orders through shipment and receipt
Follow up persistently with vendors to confirm ship dates and resolve delays
Collect SKU-level pricing and lead-time data required to complete customer quotes
Identify shortages, late shipments, and discrepancies
Work directly with vendors and carriers to resolve issues
Communicate arrival times, delays, and changes clearly to warehouse and support teams
Confirm lead time and pricing information for customer quotes
Own problems until they are fully resolved or properly escalated
Maintain accurate PO statuses and records in systems
Document issues, outcomes, and resolutions
Support invoice and receiving reconciliation as needed
Assist customer support and warehouse in peak demand (and they are expected to help you)
Raise a red flag when purchasing instructions conflict with real-world constraints (e.g., lead times, availability, budget limits)
Qualification
Required
Take pride in execution, accuracy, and follow-through
Enjoy working through a steady flow of tasks with many interruptions
Are comfortable holding vendors accountable
Like clear rules, defined responsibilities, and ownership
Want a stable, long-term role rather than a rapid promotion track
Benefits
Healthcare benefits and 401K with company matching
Paid Time Off: 14 days PTO, plus 6 Federal Holidays and the Day After Thanksgiving
Office Dog: Plato, our office dog, is always ready to play when you need a break
Company
Quick Response Fire Supply, LLC (QRFS.com)
QRFS is your partner in compliance.
Founded in 2010
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Linsey Hugo
Chief Operating Officer
Jason Hugo
Founder & President
Company data provided by crunchbase