Sutter Health - Bay Area · 13 hours ago
Executive Assistant, Santa Barbara
Santa Barbara, CA
Full-time
Onsite
Mid Level
4+ years expSutter Health - Bay Area is a healthcare organization that is part of Sansum Clinic, the largest non-profit outpatient healthcare organization between Los Angeles and the San Francisco Bay area. They are seeking an Executive Assistant to provide high-level administrative support to executive leaders, manage complex inquiries, and ensure efficient operation of administrative processes.
Health CareHospitalMedical
Responsibilities
Provides a variety of complex and confidential administrative support by managing a wide range of administrative processes and projects, establishes work priorities, and creates documents including letters, memorandums, manuals, marketing, and business development reports, charts and graphic presentation materials
Serves as an administrative liaison and ensures executive leader is apprised of ongoing issues, inquiries, and requests; facilitates coordination opportunities and provides a status of outstanding project deadlines. Attends meetings, develops meeting notes and tracks actionable deliverables, as needed
Manages calendars, departmental schedules; coordinates complex scheduling and logistics for meetings, conferences, and events; provides support by establishing travel, lodging, event arrangements, equipment or reservations as necessary
Receives and screens calls, messages, mail and email communications, and visitors. Refers and answers inquiries as appropriate to procedures and policies relating to medical group functions
Creates and prepares specialized or complex reports, summaries, or replies to queries, selecting relevant information from a variety of sources. Prepares graphs, tables, spreadsheets or other complex graphics for meeting agendas and various other presentations
Manages a variety of administrative projects, working independently on the creation of documents, prioritizing needs, and maintaining strong interpersonal relationships
Performs information management functions, including maintaining databases and software, requests equipment and software installation and maintenance, produces standard and ad hoc reports
Maintains strictest confidence of all information, including Patient Health Information (PHI) and protects all information from accidental, intentional, or inappropriate disclosure
Performs all duties in compliance with medical group standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of privacy and care
Other duties as assigned
Qualification
Required
High School Diploma or General Education Diploma (GED)
4 Years' Recent, Relevant Experience
Written communications skills including the ability to compose effective communications to audiences within and outside the organization
Verbal communication skills including the ability to speak and listen effectively to various audiences within and outside of the organization
Well-developed time management and organizational skills, including the ability to independently prioritize assignments and work to achieve objectives and meet deadlines
Advanced skill level in software applications, including Microsoft Office Suite (Word, Excel and Outlook), internet search software, and related information systems
Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form
Work independently, as well as part of a team, including accomplishing multiple tasks in an environment with interruptions
Build and maintain collaborative relationships with others to achieve team and organizational objectives
Benefits
Free Medical/Dental/Vision
Disability Coverage
Retirement: 401(k)
Company
Sutter Health - Bay Area
Sutter Health is a medical foundation that supports medical groups in the San Francisco Bay Area.
Founded in 2007San Francisco, California, USA
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase